Program Coordinator, Medical Communications

📋 Description

• Monitor project deliverables across all departments

• Ensure deadlines are communicated and challenges are identified and conveyed effectively

• Manage clients’ medical/legal/regulatory (MLR) processes, including submissions and coordination with taggers

• Provide status updates to clients, MLR Supervisor, and the supporting team

• Supervise the arrangement of internal and external meetings, documenting meeting notes and offering status updates

• Review invoicing documents and finalize reconciliations under the guidance of a program manager

• Compile Sunshine Act reports and any additional reports as necessary for the client

• Collaborate closely with logistics vendors to execute meeting planning tasks such as site searching, venue contracting, travel arrangements, catering, and AV equipment

• Prepare and send assignment reports and facilitate assignment team meetings

⛳️ Requirements

• Bachelor’s degree, preferably with a focus on advertising, marketing, communications, or journalism; other fields will also be considered

• 0-2 years of relevant work experience in a client service/agency environment or related internship experience

• High level of computer proficiency and intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook)

• Excellent written and verbal communication abilities

🏝️ Benefits

• Health insurance

• Retirement savings benefits

• Life insurance

• Disability benefits

• Parental leave

• Paid time off for sick leave and vacation