Program Assistant

This is a fully remote position, open to applicants in Idaho, +6 more states.

📋 Description

• Provide administrative and operational assistance to the Program Officer and other team members.

• Coordinate fellowships and exchanges within Civic Engagement and Leadership initiatives.

• Address inquiries from the Program Officer and staff members.

• Handle contracts, invoices, payment requests, stipends, reimbursements, and vendor or consultant DocuSign agreements.

• Communicate with program participants, consultants, vendors, and partner organizations.

• Assist with program promotion, recruitment efforts, participant communications, application assessments, and interviews.

• Organize educational site visits, professional development workshops, conference attendance, cultural activities, and other program events.

• Collaborate with partner institutions to prepare itineraries, agendas, and participant materials.

• Arrange domestic and international travel, including accommodations, ground transportation, visa appointments, travel documentation, and logistics for participants.

• Monitor program expenses, keep financial records, and support budget tracking and reconciliation.

• Collect, verify, and maintain program data; manage surveys and assess program outcomes.

• Assist in drafting, proofreading, and editing quarterly, annual, and various program reports.

• Maintain alumni records and coordinate outreach, surveys, and engagement initiatives.

• Support business development efforts through research, material preparation, proposal writing, and related documentation.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree in International Relations, Public Administration, Education, Communications, or a related discipline.

• Strong research, analytical, organizational, written, and verbal communication abilities.

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Proficiency in both spoken and written English.

• Capability to manage multiple tasks, prioritize competing deadlines, and consistently deliver high-quality work in a fast-paced setting.

• Excellent interpersonal skills and a keen attention to detail.

• Availability and willingness to travel domestically and internationally.

• Must be based in the Washington, D.C. metropolitan area.

• Candidates must currently reside in Arkansas, District of Columbia, Idaho, Illinois, Kentucky, Maryland, New York, or Virginia, or plan to establish residency in an eligible jurisdiction prior to the start of employment.

• Must be legally authorized to work and fulfill job responsibilities from an approved jurisdiction on the first day of employment.

• A cover letter and resume must be submitted as a single document.

• Preferred: Prior experience in administrative support, program coordination, event organization, or exchange programs.

• Preferred: Background in report writing and program management.

• Preferred: Proficiency in spoken and written Russian and knowledge of the post-Soviet region.

• Preferred: Experience in organizing events, travel, or activities for large groups.

🏝️ Benefits

• Fully remote work opportunity.

• Temporary position lasting up to 12 months.

• Access to professional development workshops and conference participation as part of program activities.