Procurement Specialist, Senior

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Assist in the procurement of commercial goods and professional services for FHI 360.

• Generate and manage purchase orders in accordance with procurement policies and procedures.

• Oversee costs and vendor performance to guarantee prompt receipt of goods.

• Collaborate with various departments on procurement activities.

• Prepare, maintain, and review procurement documentation, reports, and departmental pricing lists.

• Aid in formulating bid specifications for RFx processes.

• Evaluate requisitions and vendor proposals for accuracy, terminology, and specifications.

• Liaise with suppliers to arrange or expedite deliveries, resolve shortages, and ensure compliance with contract terms and company requirements.

• Ensure adherence to organizational and governmental procurement regulations.

• Validate shipments and verify that orders are accurate and meet specifications.

• Compare prices, specifications, and delivery timelines to select the most favorable supplier bids.

• Maintain documentation for purchase orders and confirm invoices with Accounts Payable.

• Assist in the development and revision of procurement procedures, policies, forms, and templates.

• Analyze quotations, recommend suppliers, and schedule deliveries.

• Draft purchase orders, consulting agreements, and other supplier contractual documents.

• Obtain delivery certifications and address order discrepancies.

• Manage procurement logistics for the relocation of expatriate employees' household goods and personal vehicles.

• Authorize and approve invoices related to relocation costs.

• Serve as a point of contact for office and residential lease matters.

• Receive, review, and process procurement requisitions and documents.

• Assess costs, evaluate quality, and determine the necessity of supplies and equipment.

• Communicate with vendors about new products and market trends.

• Consult with department managers to ascertain procurement needs and specifications.

• Analyze procurement trends to identify best practices and opportunities for cost savings.

• Assist in training and developing procurement policies and procedures for staff and stakeholders.

• Utilize digital procurement platforms to enhance workflows and data tracking.

• Offer guidance to departmental staff and act as a point of contact for Country Offices regarding procurement logistics for relocation.

• May take on a leadership role within the team.

• Report directly to the Associate Director.

• Undertake other duties as required.

⛳️ Requirements

• Bachelor's degree or international equivalent in Business Administration or a related field.

• Over 5 years of procurement experience.

• Proficient in reading, writing, and speaking English.

• Strong understanding of procurement methods and procedures.

• Familiarity with company policies and standards regarding procurement services.

• Proficient in Microsoft Office, Office 365, SharePoint, Teams, collaboration platforms, and procurement systems.

• Proven analytical and problem-solving abilities.

• Capability to analyze and interpret data, identify inaccuracies, and prepare reports.

• Ability to work both collaboratively and independently.

• Experience in facilitating training for staff on systems and procurement-related activities.

• Background in contracting with vendors classified as individuals/consultants.

• Experience in managing and executing supplier selection and competitive solicitation processes such as RFI, RFQ, and RFP.

• Familiarity with digital procurement systems and process automation is a plus.

• Strong preference for experience with Deltek Costpoint, DocuSign, and Power BI.

• Previous experience in an NGO setting is preferred.

• Preferred experience with international office leasing.

• History of collaboration across time zones.

• Ability to communicate and work with global audiences, including during non-standard business hours.

• Travel requirement of less than 5%.

• Capacity to spend extended periods looking at a computer screen and performing repetitive keyboard tasks.

• Ability to sit or stand for long durations.

• Capability to lift or move items weighing up to 5 lbs.

• Must complete necessary screening checks, including reference, criminal record, and terrorism finance checks.

• Must sign FHI 360's code of conduct.

🏝️ Benefits

• FHI 360 contributes 7% of monthly base salary to a money purchase pension plan account.

• 18 days of paid vacation annually for US-based full-time staff.

• 12 sick days each year for US-based full-time staff.

• 11 holidays per year for US-based full-time staff.

• Competitive benefits package.

• Opportunities for professional development.

• Policies and programs promoting a healthy work/life balance.