Procurement Portal & RFP Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Register, oversee, and maintain OurTeam’s profiles on both public and private procurement platforms, vendor databases, and tender sites.

• Ensure compliance documentation, capability statements, certifications, tax/financial details, and insurance information are current for quick submission.

• Identify and monitor active opportunities related to Workforce Transformation, Work Redesign, RPO Services, Skills Architecture, Managed Staffing, and HR Technology Change Management.

• Lead the complete bid management lifecycle for RFPs, RFIs, RFQs, and EOIs.

• Analyze RFP requirements and develop response checklists, compliance matrices, and delivery timelines.

• Compose, edit, and compile tailored proposal responses utilizing master content, case studies, and customized technical value propositions.

• Collaborate with Solutions Architects, Operations, and Leadership to gather delivery models, pricing information, and technical specifications.

• Review final submission packages for formatting, eligibility, legal, and deadline compliance.

• Log, monitor, and track bids, vendor applications, and procurement leads in Zoho CRM.

• Handle post-submission follow-ups and collect evaluator feedback to enhance the proposal repository and improve win rates.

• Work with the outbound team using Explee automated lead-generation sequences to cross-reference target accounts with procurement cues.

⛳️ Requirements

• 2–4+ years of demonstrated experience in bid writing, RFP management, vendor portal registration, or procurement coordination within B2B professional services, consulting, IT, or workforce/staffing sectors.

• Practical experience navigating enterprise vendor portals, municipal/government tender boards, and RFP aggregator platforms.

• Outstanding written communication skills in English.

• Capability to convey complex services (Workplace Transformation, Managed Capacity, Skills Frameworks) into clear, persuasive proposal content.

• Practical experience with CRMs.

• Familiarity with Zoho CRM and Zoho ATS is a significant advantage.

• Proven ability to manage multiple tight bid deadlines concurrently while maintaining quality.

• Exceptional attention to detail.

🏝️ Benefits

• Remote work arrangement