Procurement Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Prepare and process purchase requisitions and purchase orders utilizing JD Edwards (JDE).

• Assess purchase requests and accompanying documentation to ensure thoroughness, including vendor information, pricing, quantities, currency, and billing details.

• Acquire supplier quotations and develop comparisons to facilitate informed purchasing choices.

• Monitor purchase orders, confirmations, delivery timelines, and unresolved items.

• Follow up with suppliers and internal stakeholders as necessary.

• Manage vendor onboarding and updates by gathering required documentation and supporting vendor setup.

• Collaborate with Accounts Payable, suppliers, and internal teams to address invoice discrepancies, receiving challenges, and purchase order queries.

• Keep precise vendor records, procurement documentation, contract details, and renewal trackers.

• Supervise procurement requests, respond to inquiries, and escalate matters that need further examination.

• Assist in process enhancements and maintain organized records for reporting and audit requirements.

⛳️ Requirements

• A minimum of 3–4 years of experience in procurement, purchasing, or procurement administration.

• A diploma or degree in business administration, supply chain management, procurement, or a related field, or an equivalent mix of education and experience.

• Familiarity with the procure-to-pay process, including vendor onboarding, purchase requisitions, purchase orders, receiving, and invoice matching.

• Experience with ERP systems and Accounts Payable (AP) automation tools.

• Advanced skills in Microsoft Excel.

• Proficient in Microsoft Outlook, Teams, Word, and SharePoint.

• Exceptional written and verbal communication skills in English.

• Capability to engage professionally with suppliers and internal stakeholders in English.

• Strong Excel abilities, including organizing, analyzing, and reconciling purchasing data, while maintaining accurate reports and trackers.

• Excellent attention to detail.

• Ability to handle multiple requests, keep complete records, track outstanding actions, and meet deadlines.

• Sound judgment in identifying discrepancies, resolving routine issues, and escalating concerns.

• Capability to work independently with IT teams, Finance, Accounts Payable, business requestors, and suppliers.

• Professionalism and discretion in managing confidential business and supplier information.

• Dedication to adhering to established procedures and maintaining accurate documentation.

• Previous procurement experience in an IT environment is preferred.

• Familiarity with JD Edwards (JDE) is preferred.

• Knowledge of IT hardware, software licensing, subscriptions, maintenance renewals, and professional services is preferred.

• Experience supporting multiple business entities and processing transactions in various currencies is preferred.

• Experience working with international suppliers and geographically distributed teams is preferred.

🏝️ Benefits

• Remote position.

• Opportunity to engage in an international client project through VELAIO.