Policy Governance Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Act as the primary coordinator and support for FNTI's initiative on policy modernization and governance execution.

• Ensure continuous oversight, coordination, tracking, quality assurance, and governance execution across all policy streams.

• Implement the endorsed Policy Governance Framework for both current and future policies.

• Evaluate existing policies to identify and remove duplication, overlap, and discrepancies.

• Create and maintain a comprehensive master policy inventory and tracking system.

• Align policies with FNTI's approved templates and format standards, including numbering, categorization, version control, and review timelines.

• Coordinate workflows for policy review and approval and assist in the policy renewal process.

• Keep governance documentation up to date.

• Assess policies for clarity, accessibility, and organizational coherence.

• Facilitate consultation sessions and feedback mechanisms with departments, leadership, and the Policy Committee.

• Act as a liaison between policy writers, departments, and policy committees.

• Provide status updates and reports on project milestones, obstacles, and completion metrics.

• Create guidance materials or orientation sessions for staff and managers regarding updated policy workflows.

• Track progress to ensure all deliverables are met.

• Undertake additional tasks that align with the scope and level of the role.

⛳️ Requirements

• A post-secondary degree or diploma in Public Administration, Business Administration, Human Resources, Communications, or a related field (or a comparable combination of education and experience).

• Proven experience in policy analysis, development, modernization, and governance execution, preferably in an educational, non-profit, or public sector context.

• Established background in project coordination, process mapping, and managing administrative workflows under tight deadlines.

• Exceptional writing, editing, and proofreading abilities with a keen attention to detail, clarity, and structural consistency.

• Strong working knowledge of document management systems, tracking databases (such as SharePoint or master inventory logs), and contemporary formatting standards.

• Excellent interpersonal, facilitation, and communication skills to effectively engage with various committees, leadership, and staff.

• Strong organizational and time-management skills, capable of managing multiple competing priorities and maintaining project schedules.

• Familiarity with or appreciation for Indigenous educational environments, values, and community-centered governance practices is a significant advantage.

• Willingness and ability to travel occasionally and work overtime as needed.

• A satisfactory Criminal Record Check.

• Must possess legal authorization to work in Ontario, Canada.

🏝️ Benefits

• 4% vacation pay.

• Accommodation provided during the recruitment process.

• Preference given to qualified applicants of Indigenous ancestry.