PMO & Portfolio Analyst

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the intake process for Brands Services initiative requests by logging, categorizing, directing, and monitoring status against turnaround objectives.

• Create triage packets and maintain decision logs to ensure that prioritization rationale is well-documented.

• Develop and sustain the portfolio reporting layer that covers status, milestones, and overall health by utilizing existing systems.

• Streamline manual reporting processes through automation.

• Generate executive-level analysis and KPI reporting that focuses on necessary decisions and variance drivers.

• Keep the initiative inventory of record updated, including details on owners, success criteria, milestones, and definitions of completion.

• Maintain registers for dependencies and logs for risks and issues.

• Raise any risks and issues that meet defined thresholds ahead of milestones being at risk.

• Prepare agendas, pre-reads, and status packets for governance meetings.

• Document and follow up on decisions and action items.

• Uphold PMO templates and standards.

• Collaborate with initiative owners to ensure portfolio data remains current and accurate.

• Utilize AI, data, and scalable processes to enhance productivity, decision-making, automation, and overall outcomes.

⛳️ Requirements

• Minimum of 2 years of experience in program or project coordination, PMO operations, business operations, or an analytical role focused on initiative or portfolio reporting.

• Proven experience in creating and maintaining status or performance reporting for leadership.

• Practical experience with project or work management tools like Jira, Asana, Monday.com, Smartsheet, or similar, including developing views, dashboards, and reports.

• Advanced skills in Excel or Google Sheets, including pivot tables, lookups, and multi-source data integration, applied to portfolio or KPI analysis.

• Experience in tracking risks, issues, and dependencies across multiple concurrent initiatives.

• Background in preparing meeting materials, pre-reads, or decision documents for senior stakeholders.

• Familiarity with AI tools such as ChatGPT, Copilot, or Claude for drafting communications, data analysis, prompt engineering, and documentation.

• Preferred 3+ years of experience in PMO operations, program management, or business operations.

• Bachelor's degree in a relevant discipline or related field is preferred.

• Experience in SaaS, technology, or e-commerce organizations is preferred.

• Background with business intelligence or visualization tools like Power BI, Tableau, or Looker is preferred.

• Experience with workflow automation tools such as Power Automate, Zapier, or similar is preferred.

• Experience supporting an annual or quarterly planning cycle from start to finish is preferred.

• Strong written and verbal communication skills, with the ability to distill detailed information into a clear executive summary, are preferred.

• Ability to navigate ambiguity and a tendency to structure undefined work is preferred.

• Up to 10% travel may be required.

🏝️ Benefits

• Discretionary bonus of 10% of annual base salary.

• Comprehensive medical, dental, and vision benefits with affordable healthcare plans and company HSA contributions starting on Day 1.

• 6% 401(k) match.

• 20 days of Paid Time Off.

• 9 Company-Paid holidays.

• 2 paid floating holidays.

• 7 paid sick days.

• 2 Wellness days.

• 1 Paid Volunteer Day.

• PTO increases to 22 days after 3 years of service and 25 days after 5 years.

• 12 weeks of primary caregiver leave.

• 4 weeks of secondary caregiver leave.

• Accident, critical illness, and hospital indemnity insurance.

• Pet insurance.

• Legal assistance and identity theft insurance plans.

• Life insurance at 2x salary.

• Access to the Calm app and Employee Assistance Program.

• $65/month remote work stipend for internet.

• Culture and team-building activities.

• Tuition assistance.

• Opportunities for career development.

• Charitable contribution match up to $250 per year.

• Remote-first working conditions.

• Comprehensive benefits and wellness plans.

• Industry-competitive compensation and total rewards benefits.