PMO Analyst, Project Manager Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Project Managers with daily project planning, coordination, and administrative tasks

• Update and maintain project plans, timelines, milestones, deliverables, action trackers, and relevant documentation

• Monitor project progress, delays, dependencies, KPIs, risks, issues, decisions, and approvals

• Organize project meetings, create agendas, take minutes, and follow up on assigned action items

• Facilitate project initiation, planning, execution, monitoring, closure, and PMO governance activities

• Gather project status updates and create weekly/monthly reports, dashboards, and executive summaries

• Maintain portfolio-level tracking and assist with portfolio reporting

• Manage RAID and change request logs and assist with change control processes

• Oversee budgets, forecasts, expenditures, variances, purchase orders, invoices, resources, and capacity

• Reconcile financial data with Project Managers and Finance teams

• Coordinate communication among Project Managers, business teams, technical teams, vendors, and stakeholders

• Develop presentations and materials for governance meetings, steering committees, and leadership reviews

• Aid in project team onboarding and dissemination of project information

• Generate status reports, schedules, RAID/action logs, financial/resource reports, dashboards, governance documents, decision logs, and project documentation

⛳️ Requirements

• Bachelor’s degree in Business Administration, Project Management, Information Technology, Finance, or a related discipline

• Around 2–5 years of experience in project coordination, PMO analysis, project administration, or supporting project management

• Familiarity with project schedules, status reporting, RAID logs, financial tracking, and governance documentation

• Exceptional organizational and time-management abilities

• High attention to detail and capability to maintain precise project records

• Strong written and verbal communication skills

• Capacity to manage multiple priorities and deadlines concurrently

• Good analytical and problem-solving skills

• Understanding of project management principles, governance, and the project lifecycle

• Ability to identify and escalate risks, issues, and scheduling concerns

• Excellent stakeholder management and coordination abilities

• Capability to work independently while assisting multiple Project Managers

• Proficient in Microsoft Excel, including formulas, PivotTables, lookups, and reporting

• Proficient in Microsoft PowerPoint and Word

• Experience with Microsoft Project, Smartsheet, or equivalent scheduling/project management tools

• Familiarity with Jira, Confluence, Azure DevOps, Monday.com, Asana, or similar platforms

• Experience with SharePoint and Microsoft Teams

• U.S. citizenship or green card holder status; note that the company is not currently able to sponsor H1B visas

• CAPM, PMP, PRINCE2, Agile/Scrum, or similar project management certification is preferred but not mandatory

🏝️ Benefits

• Health Insurance

• HSA

• Dental

• Vision

• Life & Disability

• 401(k)

• FSA