PMO Analyst – Project Manager Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Project Managers with daily project planning, coordination, and administrative tasks.

• Update and maintain project plans, schedules, milestones, deliverables, action trackers, and documentation.

• Monitor project progress relative to timelines, highlighting any delays or dependencies.

• Organize project meetings, create agendas, document minutes, and follow up on action items.

• Aid in the initiation, planning, execution, monitoring, and closure of projects.

• Establish and uphold PMO governance processes, standards, and templates.

• Gather project status updates and compile weekly/monthly reports, dashboards, and executive summaries.

• Track project KPIs, milestones, risks, issues, dependencies, and decision-making processes.

• Maintain portfolio-level trackers and assist with portfolio reporting.

• Keep RAID logs and change request logs; facilitate change control processes.

• Raise awareness of overdue actions and significant project issues.

• Monitor project budgets, forecasts, expenditures, variances, purchase orders, invoices, and resource allocation.

• Facilitate communication between project, business, technical, vendor, and other stakeholders.

• Prepare materials for governance meetings, steering committees, and leadership reviews.

• Assist in onboarding project team members and disseminating project information.

⛳️ Requirements

• Bachelor's degree in Business Administration, Project Management, Information Technology, Finance, or a related field.

• Approximately 2–5 years of experience in project coordination, PMO analysis, project administration, or support in project management.

• Familiarity with project schedules, status reporting, RAID logs, financial tracking, and governance documentation.

• Exceptional organizational and time-management capabilities.

• Keen attention to detail and the ability to maintain precise project records.

• Strong written and verbal communication skills.

• Capability to manage multiple priorities and deadlines concurrently.

• Good analytical and problem-solving skills.

• Understanding of project management principles, governance, and the project lifecycle.

• Ability to recognize and escalate risks, issues, and scheduling concerns.

• Strong skills in stakeholder management and coordination.

• Ability to work independently while supporting multiple Project Managers.

• Proficiency in Microsoft Excel, including formulas, PivotTables, lookups, and reporting.

• Proficiency in Microsoft PowerPoint and Word.

• Experience with Microsoft Project, Smartsheet, or similar scheduling/project management tools.

• Familiarity with Jira, Confluence, Azure DevOps, Monday.com, Asana, or similar platforms.

• Experience with SharePoint and Microsoft Teams.

• U.S. Citizen or Green Card Holder; H1B visa sponsorship is not available.

• CAPM, PMP, PRINCE2, Agile/Scrum, or similar certification is preferred but not mandatory.

🏝️ Benefits

• Health Insurance

• HSA

• Dental

• Vision

• Life & Disability

• 401(k)

• FSA