Physical Security Project Specialist

This is a fully remote position, open to applicants in Florida, +4 more states.

📋 Description

• Oversee the Physical Security aspects of assigned projects from the planning phase to completion.

• Supervise vendors, timelines, key milestones, expenditures, and project scope while adhering to approved budgets and security protocols.

• Monitor schedule and cost discrepancies, escalating issues that require authorization.

• Recognize project risks and dependencies, implementing strategies to mitigate them.

• Address daily issues within delegated authority and escalate decisions with proposed solutions and their impacts.

• Keep internal stakeholders and assigned resources updated on project status, milestones, risks, and decisions made.

• Participate in vendor and internal project calls, documenting decisions, action items, and commitments.

• Maintain archives of communications, images, designs, vendor contracts, and closeout documentation.

• Manage passwords in line with company policies.

• Ensure that version control, naming conventions, and document retention comply with company standards.

• Review pending requests, service tickets, and projects, following up with vendors or stakeholders as necessary.

• Develop and maintain vendor dashboards to track commitments and progress.

• Publish and enhance internal dashboards and reports for leadership and project teams.

• Confirm project and service closeout, including site verification, final invoicing, and updated records.

• Create and manage purchase orders and assist in recurring monthly revenue processes.

• Coordinate vendor invoicing and follow up on overdue balances.

• Reconcile invoice discrepancies with vendors and finance/accounts payable teams.

⛳️ Requirements

• A Bachelor's Degree in Business, Construction, or a related field, or 3 years of professional experience in security or a related field, encompassing project coordination, operations, or vendor management.

• One (1) to Three (3) years of experience in Project Coordination.

• One (1) to Three (3) years of experience in evaluating, designing, and installing physical security systems.

• Three (3) to Five (5) years of professional experience in security or a related field.

• Advanced understanding of physical security technologies, systems, and software platforms.

• Advanced proficiency in drawing review and markup tools, such as CAD software, Bluebeam, or Adobe Acrobat Pro.

• Advanced knowledge of information technology and security best practices is preferred.

• Familiarity with advanced dashboard tools, such as Power BI, Tableau, or Data Studio, and KPI reporting is preferred.

• Willingness to travel 20-30% of the time.

• Capacity to manage competing priorities, adapt to evolving needs, and follow tasks through to completion.

• Ability to cultivate productive relationships across organizational levels and communicate effectively.

• Competence in validating data, identifying trends and dependencies, and investigating discrepancies.

• Capability to maintain precise records and adhere to document-control standards.

• Discretion in handling sensitive site, vendor, and security information, following authorized access, credential protection, records retention, procurement, and ethical supplier requirements.

🏝️ Benefits

• Target Bonus - 10%.

• Comprehensive medical, prescription, dental, vision, life insurance, and disability insurance options.

• Paid time off for vacation, illness, bereavement, family, and parental leave.

• Tax-advantaged 401(k) retirement savings plan.

• Opportunities for growth and a platform for your voice to be heard.