People & Culture Operations Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate the entire employee lifecycle by providing essential administrative support to ensure a seamless and compliant hiring and onboarding experience.

• Aid in job postings, pre-employment tasks, maintaining precise records, and supporting HR systems and reporting in line with federal, state, and company policies.

• Address inquiries from candidates and hiring managers while offering general administrative assistance to the People & Culture and Recruitment teams as necessary.

• Oversee job postings, requisition tracking, and recruitment system administration, guaranteeing accurate documentation and timely advancement of candidates throughout the hiring process.

• Coordinate comprehensive pre-employment and onboarding procedures, including background checks, drug screenings, offer letters, and new hire paperwork.

• Ensure compliance with federal/state regulations and company policies by maintaining candidate, contractor, and employee records, including I-9 verification and employment authorization documentation.

• Utilize HRIS (Workday) and recruitment systems to generate reports, manage tracking tools, and ensure data accuracy and confidentiality across all records and documentation.

• Handle shared mailboxes and ServiceNow inquiries, prepare employment verifications and unemployment documentation, distribute surveys, and contribute to process enhancements.

• Act as a point of contact for candidates and hiring managers.

• Assist in ongoing People & Culture and Recruitment initiatives.

• Fulfill all other ad hoc requests from management as needed.

⛳️ Requirements

• Bachelor’s degree or relevant work experience preferred.

• Over 2 years of diverse administrative experience.

• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, is essential.

• Experience with HRIS and Applicant Tracking Systems is a plus.

• Strong organizational, communication, and time management skills are required.

• High attention to detail and the capability to handle confidential information is necessary.

• Ability to juggle multiple priorities in a fast-paced environment.

🏝️ Benefits

• Competitive compensation.

• Excellent benefits – accrued time off, medical, dental, vision, 401k, disability & life insurance, paid maternity and paternity leave, employee discounts/promotions.

• Employee discounts & exclusive promotions.

• Recognition programs, contests, and company-wide awards.

• Exceptional, collaborative culture.

• Recognized as Best Places to Work in BioPharma (2022, 2023, & 2025).

• Certified Great Place to Work (2022, 2023, 2025).