People and Culture Assistant

📋 Description

• Oversee and manage the time tracking and attendance systems for team members.

• Examine and validate daily attendance, leave records, and working hours.

• Track early morning logins and attendance of team members in the relevant systems.

• Proactively notify the Customer Success team regarding login statuses, delays, or discrepancies.

• Collaborate with managers to address time discrepancies or missing entries.

• Produce and distribute attendance reports for payroll and management evaluation.

• Notify the appropriate team leads or customer success lead about any team member unavailability.

• Monitor and assess system performance, working with developers to ensure seamless operations.

• Maintain and update personal files and HR documentation for team members.

• Ensure precise data entry and record maintenance across all systems.

• Manage records related to contracts, confirmations, transfers, and exits for team members.

• Safeguard the confidentiality and security of team member information.

• Address escalations in system records and any bugs by contacting the relevant team.

• Maintain the monthly evaluation tracking system for team members.

• Follow up with managers to ensure evaluations are completed in a timely manner.

• Compile evaluation data to assist with People & Culture reporting and insights.

• Maintain thorough documentation of team members' performance records.

• Aid in onboarding documentation and the creation of team member records.

• Respond to inquiries regarding attendance, leave balances, and HR documentation.

• Provide HR administrative support for team members during early morning coverage.

• Assist in the planning and coordination of People & Culture initiatives and engagement activities.

• Support the organization and execution of internal events, workshops, and team gatherings.

⛳️ Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related area.

• 1–3 years of experience in HR administration, HR operations, or management of team member records.

• Exceptional attention to detail and accuracy.

• Strong organizational and documentation abilities.

• Excellent communication and coordination skills.

• Capability to manage confidential team member information with care.

• Ability to work independently and support early operational needs.

• Proficient in managing multiple tasks in a fast-paced environment.

• Must possess proficiency in the Microsoft Office suite.

• Desirable: Customer relationship skills and an outgoing personality.

• Expertise in Microsoft Excel and HR systems.

• Willingness to learn IT fundamentals, systems, and complete Azure basics.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and advancement.

• Engaging work environment with a focus on team collaboration.

• Access to wellness programs and employee support initiatives.