People Administration Specialist

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee comprehensive employment administration processes, which include drafting employment contracts, making amendments, and tracking contract expiration and renewal dates.

• Coordinate mandatory occupational health examinations to ensure adherence to employee medical check-up regulations.

• Organize and facilitate health and safety (BHP) training for newly hired employees.

• Manage employee benefits programs, overseeing the enrollment of new hires and maintaining productive relationships with benefit providers.

• Work in close collaboration with an external payroll provider on employment administration, payroll processing, and employee documentation management.

• Gather, prepare, and validate payroll information to ensure precise and timely salary disbursement.

• Ensure adherence to labor law regulations while providing daily HR support and guidance to employees and management.

• Assist in coordinating employee onboarding and offboarding procedures.

• Maintain, update, and archive employee records, ensuring the accuracy of HR documentation and data management.

• Provide administrative and operational support across various HR processes and initiatives.

⛳️ Requirements

• At least 2 years of experience in HR Administration or a comparable HR Operations position.

• Strong understanding of labor law and HR administrative processes.

• Experience in generating employment documentation and managing employee records.

• Familiarity with payroll procedures and payroll data management.

• Proven experience in coordinating employee benefits, conducting occupational health examinations, and managing onboarding/offboarding processes.

• Exceptional organizational skills with a keen eye for detail and precision.

• Capability to handle multiple priorities and adhere to deadlines in a dynamic environment.

• Proficient in English, both written and verbal.

🏝️ Benefits

• Flexible and remote work options.

• Unlimited Paid Time Off.

• Comprehensive Private Healthcare (LuxMed Family - fully funded by Ledgebrook).

• Helping Hand Program.

• High-Growth Startup Environment.

• Opportunity to gain exposure to the U.S. Insurance Market.

• Chance to connect and collaborate with colleagues in the U.S. through occasional business travel.