Payroll Specialist – Portugal

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Manage the complete native Portuguese payroll cycle in-house with precision, compliance, and punctuality.

• Process and verify payroll master data, which includes new hires, terminations, salary adjustments, variable compensation, benefits, absences, and garnishments.

• Conduct pre- and post-payroll validations, addressing issues before they affect team members, customers, or the Finance department.

• Complete monthly IRS withholding declarations, DMR filings to Segurança Social, and annual Modelo 10 submissions.

• Submit claims for reimbursement related to sickness and parental leave.

• Retrieve and manage employee IRS withholding codes.

• Assist in setting up and maintaining required government access.

• Adhere to payroll-system procedures and test updates related to legislation.

• Report payroll-system challenges or suggestions for improvement to the team lead or Product team.

• Utilize knowledge of Portuguese tax, social security, labor laws, and collective bargaining agreements.

• Review payroll journals and GL mappings against outputs to identify any data-integrity concerns.

• Address assigned client payroll tickets and escalate issues that exceed your scope.

• Generate statutory and ad-hoc reports, including those for the EU Pay Transparency Directive, Comissão de Trabalhadores pay evaluations, and RGPD/GDPR compliance documentation.

• Provide necessary data and documentation for both internal and external audits.

• Follow standard operating procedures (SOPs), identify process gaps, share insights, and maintain playbooks and SOPs.

⛳️ Requirements

• 1–3 years of experience managing native (in-house) payroll processes for Portugal.

• Capable of independently handling a defined volume of payslips each month.

• Proficient in using Portuguese payroll software such as Cegid (Primavera or PHC) and/or Sendys.

• Completed a recognized accounting or payroll qualification (e.g., Contabilista Certificado) and/or a specialized payroll processing certification.

• Working knowledge of Portuguese wage tax, social insurance, and labor laws.

• Proficient in Portuguese at the C1/C2 level for communication with local authorities.

• Fluent in English for collaboration with the asynchronous global team.

• Able to manage assigned client inquiries and escalate issues when necessary.

• Detail-oriented with a careful self-checking approach.

• Comfortable navigating ambiguity and knowing when to seek assistance.

• Enjoys sharing expertise and supporting less experienced team members.

• Capable of working primarily asynchronously in a fast-paced, remote-first setting.

• A background or qualification in broader accounting is a plus.

• Experience in delivering cross-functional HR/Payroll projects is advantageous.

• Hands-on experience with AI tools for payroll or operations workflows is a plus.

• Strong skills in data transformation and practical experience with data analytics platforms are desirable.

• Must reside in Portugal and possess the right to work there.

🏝️ Benefits

• Work from any location, provided you are authorized to work where you reside.

• Enjoy 40 days off each year, encompassing holidays and vacation, or more if mandated by local regulations.

• Access to the Plumm mental well-being service.

• Monthly well-being allowance via the ThanksBen wallet.

• At least three months of paid parental leave for new parents.

• Job security for up to 12 months or as required by local law.

• WFH stipend for laptop and home office setup.

• Asynchronous, collaborative work culture.

• An inclusive, global workplace environment.