Payroll Specialist

This is a fully remote position, open to applicants in Texas.

📋 Description

• Act as the primary representative for SWBC PEO and the main point of contact for assigned clients and shared employees to meet customer service requirements.

• Accountable for all payroll functions for assigned employees, ensuring timely and accurate processing of multi-state payroll on weekly, bi-weekly, semi-monthly, and monthly schedules.

• Maintains payroll-related accounts and executes multi-state payroll processing.

• Responsible for the reconciliation and accuracy of the payroll system.

• Prepares necessary forms, inputs data into the payroll system, calculates wages and deductions, and updates payroll records.

• Engages with clients to address payroll inquiries and resolve issues.

• Maintains and processes relevant records to support all payroll transactions, including changes in salary, deductions, terminations, and updates to personal information.

• Collaborates with clients to address payroll discrepancies and issues.

• Manages garnishment processing.

• Collects and ensures the accurate processing of new hire documentation and related paperwork within the payroll and timekeeping systems.

• Preserves W-4 and I-9 documents for all new client hires and manages E-Verify processing.

• Performs additional duties as assigned.

⛳️ Requirements

• High school diploma or equivalent is required.

• Advanced degree is a plus.

• At least three (3) years of experience in payroll processing, including garnishments, general deductions, and W-2 & I-9 maintenance.

• Depending on client payroll processing assignments, a minimum of three (3) years of experience specifically in auto dealership payroll processing, garnishments, general deductions, and W-2 & I-9 maintenance may be necessary.

• Fundamental Payroll Certification (FPC) is preferred.

• Certified Payroll Professional (CPP) is preferred.

• Bilingual candidates are preferred.

• Familiarity with processing job-costed and certified payrolls.

• Understanding of time clock systems.

• Knowledge of the Department of Labor and Fair Labor Standards Act as it relates to payroll and overtime.

• Proficiency in personal computers and payroll database systems.

• Competence in managing routine payroll tasks and effectively communicating results.

• Proficient in MS Excel, Word, and PowerPoint.

• Exceptional verbal and written communication abilities.

• Strong interpersonal and organizational skills.

• Excellent listening skills with a keen attention to detail, accuracy, and a commitment to confidentiality.

• Self-motivated to excel in tasks using personal initiative.

• Capable of maintaining positive relationships and showing consideration for others.

• Able to manage multiple payrolls for various clients with differing payroll schedules.

• Able to effectively utilize time to organize and complete work within specified deadlines.

• Capable of multitasking and adapting to changes.

• Able to sit for extended periods performing sedentary tasks.

🏝️ Benefits

• Competitive overall compensation package.

• Work/Life balance.

• Employee engagement initiatives and recognition awards.

• Years of Service awards.

• Opportunities for career enhancement and growth.

• Leadership Academy and Mentor Program.

• Continuing education and career certification opportunities.

• A variety of healthcare coverage options.

• Traditional and Roth 401(k) retirement plans.

• Rewarding Wellness Program.