Payroll Specialist

This is a fully remote position, open to applicants in Texas.

📋 Description

• Act as the main SWBC PEO representative and primary liaison for designated clients and shared employees to meet customer service requirements.

• Oversee all payroll functions for assigned employees, ensuring timely and accurate processing of multi-state payroll on a weekly, bi-weekly, semi-monthly, and monthly basis.

• Manage payroll-related accounts and execute multi-state payroll tasks.

• Ensure the reconciliation and precision of the payroll system.

• Prepare forms, input data into the payroll system, calculate wages and deductions, and update payroll records.

• Engage with clients to address payroll inquiries and resolve any issues.

• Maintain and process the necessary records to support all payroll transactions, including salary modifications, deduction alterations, terminations, and changes in name and address.

• Collaborate with clients to resolve payroll discrepancies and issues.

• Handle garnishments.

• Collect and verify that new hire paperwork and relevant documents are accurately processed in both payroll and timekeeping systems.

• Keep W-4 and I-9 documentation for all new hires and manage E-Verify processing.

• Execute any other duties as assigned.

⛳️ Requirements

• High school diploma or equivalent is mandatory.

• An advanced degree is a plus.

• At least three (3) years of experience in payroll processing, including garnishments, general deductions, and W-2 & I-9 maintenance.

• Depending on the client payroll processing assignment, a minimum of three (3) years of experience in auto dealership payroll processing, garnishments, general deductions, and W-2 & I-9 maintenance may be necessary.

• Fundamental Payroll Certification (FPC) is preferred.

• Certified Payroll Professional (CPP) is preferred.

• Bilingual candidates are preferred.

• Familiarity with processing job-costed and certified payrolls.

• Understanding of time clock systems.

• Knowledge of the Department of Labor and Fair Labor Standards Act concerning payroll and overtime.

• Proficient in using personal computers and payroll database systems.

• Experience handling routine payroll tasks and effectively communicating results.

• Proficiency in MS Excel, Word, and PowerPoint.

• Exceptional verbal and written communication skills.

• Strong interpersonal and organizational abilities.

• Excellent listening skills with attention to detail, accuracy, and the ability to maintain confidentiality.

• Self-motivated to perform tasks to the best of one’s abilities, demonstrating personal initiative.

• Ability to show consideration and maintain positive relationships with others.

• Capable of processing multiple payrolls for various clients with differing payroll schedules.

• Efficiently utilize available time to organize and complete work within specified deadlines.

• Ability to multi-task and adapt to changing situations.

• Capability to sit for extended periods while performing sedentary tasks.

🏝️ Benefits

• Competitive overall compensation package.

• Work/life balance.

• Employee engagement initiatives and recognition awards.

• Years of Service awards.

• Opportunities for career enhancement and growth.

• Leadership Academy and Mentor Program.

• Continuing education and career certification programs.

• A variety of healthcare coverage options.

• Traditional and Roth 401(k) retirement plans.

• Attractive Wellness Program.