Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately process both on-cycle and off-cycle payroll adjustments.

• Calculate the gross-to-net effects, taxes, and deductions related to payroll adjustments.

• Enter, validate, and reconcile payroll modifications prior to payroll closure.

• Document and reconcile tips, service charges, and reimbursements.

• Implement taxable and non-taxable classifications in accordance with federal and state regulations.

• Collaborate with Finance and Customer Success to address discrepancies.

• Investigate and resolve W-2 suspensions and data inconsistencies.

• Analyze exception reports, identify underlying causes, and execute corrective measures.

• Maintain documentation of findings and uphold audit trails.

• Process employment verification requests through electronic means and scanned mail.

• Safeguard confidential records and ensure the protection of personal information.

• Adhere to and enhance payroll Standard Operating Procedures (SOPs) while proposing process improvements and tool enhancements.

• Communicate progress, challenges, and updates via Slack.

• Coordinate across departments to facilitate seamless payroll cycles.

⛳️ Requirements

• Practical experience with the company’s payroll platform (mandatory requirement).

• A minimum of 2 years of U.S. payroll processing experience in an hourly, high-volume, or comparable setting.

• Capability to compute payroll adjustments, including tips and reimbursements.

• Working knowledge of W-2 forms, withholding, and the distinctions between taxable and non-taxable reimbursements.

• Integrity and meticulous attention to detail when managing confidential information.

• Proficiency with payroll systems and spreadsheets, encompassing data validation, lookups, and reconciliations.

• Familiarity with U.S. payroll regulations and forms.

• Strong documentation practices.

• Comfort in using Slack for communication.

• Skills in problem-solving, root-cause analysis, and error detection.

• Organized, deadline-oriented, and dependable in high-volume work environments.

• Excellent written and verbal communication skills in a professional context.

• Discretion when handling personally identifiable information (PII).

• A computer with a minimum of 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or better.

• Internet speed of no less than 40MBPS.

• A headset with an extended noise-canceling microphone and a webcam.

• Access to a backup computer and internet connection.

• A quiet, dedicated workspace at home.

• A reliable internet connection.

• Availability to work 40 hours per week, from 8:00 AM to 4:00 PM Pacific Time, Monday through Friday.

🏝️ Benefits

• No benefits package included.