Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute comprehensive payroll processing for a designated group of hourly and salaried employees.

• Oversee wage and hour procedures, which include timekeeping reviews, handling exceptions, and making necessary corrections.

• Establish and maintain payroll records for new hires, job transfers, promotions, pay adjustments, leaves of absence, and terminations.

• Manage tax profiles, direct deposit arrangements, garnishments, and the accrual of PTO/Sick Time.

• Address payroll inquiries from employees and managers, escalating more complex issues as necessary.

• Process employment and wage verifications, garnishments, and related documentation.

• Conduct payroll audits and data validations, coordinating necessary corrections.

• Prepare, validate, and disseminate payroll reports and reconciliations.

• Assist with both internal and external audit requests.

• Facilitate quarter-end and year-end payroll activities, including W-2s, 1094/1095 forms, and T4s.

• Aid in GL reconciliation and payroll-related reporting in collaboration with the Finance team.

• Contribute to HRIS/payroll platform functionality, ensuring data integrity, integrations, testing, upgrades, and process enhancements.

• Collaborate with Payroll, HR Systems, and various cross-functional teams on system configuration and documentation.

• Work together with external vendors to troubleshoot payroll-related issues.

• Maintain payroll procedures and documentation.

• Offer guidance and informal support to Payroll Coordinators.

• Safeguard confidential employee and company information while ensuring the integrity of payroll records.

• Adhere to company policies, procedures, and safety regulations.

• Undertake special projects and other tasks as assigned by the Payroll Manager or senior HR leadership.

⛳️ Requirements

• Bachelor’s degree in Human Resources, Business, Accounting, or a related discipline, or equivalent professional experience.

• Over 4 years of experience in payroll, HR, accounting, or a related field, with direct responsibility for payroll processing.

• Comprehensive knowledge of payroll practices, wage and hour regulations, and payroll administration processes, including multi-state payroll.

• Required experience with ADP Workforce Now or similar payroll systems.

• Proficient in Microsoft Excel and payroll/HRIS systems.

• Capability to analyze and validate payroll data effectively.

• Exceptional attention to detail and accuracy.

• Strong organizational, analytical, and problem-solving abilities.

• High level of discretion when handling confidential information.

• Excellent customer service, written communication, and verbal communication skills.

• Ability to engage effectively with employees, managers, and cross-functional business partners.

• Skill in prioritizing multiple responsibilities and meeting deadlines.

• Competence in identifying issues and escalating complex matters appropriately.

• Capacity to maintain accuracy while managing high transaction volumes and stringent payroll deadlines.

• Experience in supporting multi-state payroll environments is preferred.

• Canadian payroll experience is a plus.

• Familiarity with ADP Lyric is preferred.

• Experience with integrated timekeeping, benefits, and financial systems is preferred.

• Intermediate to advanced skills in Microsoft Excel.

• Experience with reporting tools such as ADP Reporting, Power BI, or Tableau is preferred.

• Fundamental Payroll Certification (FPC) is preferred but not mandatory.

• Ability to communicate effectively in person, over the phone, and via digital platforms.

• Willingness to sit for extended periods at a desk and work on a computer.

🏝️ Benefits

• Remote work opportunities.

• Full-time employment status.

• Potential travel for meetings or training sessions.