Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide operational support throughout all phases of the weekly payroll cycle, aiming for a zero-defect standard.

• Act as a primary contact and support for the Payroll Manager.

• Address and resolve employee payroll inquiries promptly and with effective follow-up.

• Enter, review, and audit timekeeping and payroll-related documentation.

• Educate employees, Supervisors, and Managers on the use of the timekeeping system, auditing processes, and approval procedures.

• Conduct audits for new hires, job changes, salary adjustments, terminations, and other payroll-related documents.

• Relay audit results and ensure timely updates for missing time punches, time-off requests, and timeclock schedules.

• Process on-cycle, off-cycle, and bonus payrolls, including time file batches, retro activities, termination payments, adjustments, supplemental payments, and third-party interface files.

• Maintain documentation for payroll audits, workflows, and work procedures.

• Assist with year-end processing tasks, including auditing, reconciliation, and W-2 production.

• Handle garnishments and lien documents in accordance with Federal and State laws, ensuring ADP deductions and payments are accurate.

• Support daily payroll administration tasks.

• Collaborate with Payroll Specialists to verify work, distribute workload, and uphold the zero-defect payroll objective.

• Maintain electronic payroll records for retention, audits, and SOX compliance.

• Oversee internal communications related to Kronos, ADP, and SuccessFactors payroll information, training, forms, and notifications.

• Perform additional duties as required.

⛳️ Requirements

• High School Diploma is required, with a minimum of 5 years in a payroll administration role, or an Associate’s Degree in Accounting or a related field with at least 2 years of experience.

• Proficient understanding of payroll processes, including data entry, pay calculations, garnishments, tax setup, benefits, multi-state taxation regulations, and wage & hour laws.

• A minimum of 2 years of experience with ADP and Kronos.

• Intermediate skills in Excel.

• Familiarity with AI tools that assist in payroll or administrative tasks is a plus.

• Excellent written and verbal communication capabilities.

• Ability to comprehend and monitor missing and/or mandatory payroll components.

• Commitment to maintaining strict confidentiality of all reviewed and processed information.

• Capacity to interact daily with employees, managers, and leadership through email, phone, or Teams.

• Proficiency in understanding, calculating, and clarifying complex calculations and figures.

• Willingness to work Monday through Friday, with payroll submission days having no defined end time until payroll is finalized.

🏝️ Benefits

• Bonus

• Equity

• Medical coverage

• Dental coverage

• Vision coverage

• Disability insurance

• Health savings account

• Flexible spending accounts

• Tuition reimbursement

• 401(k) match of 100% on up to 5% of eligible pay

• Fertility assistance

• Childcare assistance

• 12 weeks of parental leave at full pay after six months of continuous employment

• Employee assistance program

• Fitness discounts

• Wellness reimbursement

• On-site gym access at selected locations

• Paid time off starting at 70 hours

• 11 holidays

• Paid volunteer time off