Payroll Manager

This is a fully remote position, open to applicants in Alabama, +4 more states.

📋 Description

• Oversee, mentor, and develop a team of 3 Payroll Specialists; conduct regular one-on-one meetings, establish objectives, and lead performance evaluations.

• Distribute entity and workload responsibilities among the team, ensuring a balance between complexity and coverage risk.

• Foster a positive team environment characterized by clear accountability and well-defined career paths.

• Act as the primary point of escalation for all payroll inquiries, exceptions, and processing issues during US business hours.

• Supervise end-to-end payroll processing across all 5 US legal entities, ensuring precision and timely delivery.

• Conduct final reviews and approvals on payroll runs prior to funding; serve as a hands-on processor for complex or high-risk entities.

• Manage off-cycle payroll runs, retroactive adjustments, and termination calculations.

• Own the payroll calendar and guarantee that all deadlines are met across various entities.

• Ensure adherence to federal, state, and local payroll tax regulations across all applicable jurisdictions.

• Maintain documentation for SOX controls and assist with internal and external audits.

• Oversee year-end processes such as W-2 production, reconciliations, and tax filings.

• Keep abreast of legislative and regulatory changes impacting US payroll; implement necessary process updates.

• Manage daily relationships with payroll system vendors, tax filing agents, and benefits administrators.

• Collaborate with HR, Finance, Legal, and Benefits teams as the main US payroll contact.

• Prepare and present payroll metrics, exception reports, and KPIs to the Global Payroll Director and senior stakeholders.

• Identify and spearhead process improvement initiatives aimed at boosting accuracy, efficiency, and controls.

• Assist with system upgrades, new entity setups, and payroll integrations related to mergers and acquisitions.

• Contribute to global payroll strategy and standardization initiatives led by the Global Payroll Director.

⛳️ Requirements

• Over 7 years of experience in US payroll, including multi-state and multi-entity environments.

• At least 2 years in a supervisory or team lead capacity with direct management responsibilities.

• Extensive knowledge of US federal and state payroll tax laws, wage and hour regulations, and year-end compliance requirements.

• Practical experience with enterprise payroll systems, specifically Workday Payroll.

• Familiarity with operating within SOX-controlled environments.

• Certification as a CPP (Certified Payroll Professional) and Workday Payroll certification are required.

• Proficient in advanced Excel skills and experience with Power BI is preferred.

🏝️ Benefits

• Access to dental, vision, and various group medical plans to select from.

• 401(k) retirement savings plan.

• Group life insurance.

• Accidental death and dismemberment (AD&D) insurance.

• Flexible spending account (FSA) and health savings account (HSA).

• Commuter benefits.

• Employer-covered short-term (STD) and long-term disability (LTD) insurance.

• Additional supplemental insurance options (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program).

• Flexible vacation policy.

• Accrued paid sick leave.

• 10 paid holidays, with 2 floating holidays for full-time non-exempt employees.

• Eight weeks of paid parental leave for eligible staff.

• Extra paid weeks for the birthing parent.

• 4 weeks of paid caregiver leave.

• Monthly Lifestyle Spending Account allowance.