Payroll Manager

This is a fully remote position, open to applicants in Alabama, +4 more states.

📋 Description

• Oversee, mentor, and develop a team of 3 Payroll Specialists; conduct regular one-on-one meetings, establish objectives, and lead performance evaluations.

• Distribute entity and workload responsibilities within the team, balancing complexity and coverage risks.

• Foster a positive team environment with clear accountability and defined career progression opportunities.

• Act as the primary escalation point for all payroll inquiries, exceptions, and processing challenges during US business hours.

• Manage the complete payroll processing cycles for all 5 US legal entities, ensuring accuracy and timely delivery.

• Conduct final reviews and sign-off on payroll runs prior to funding; serve as a hands-on processor for complex or high-risk entities.

• Oversee off-cycle payroll runs, retroactive adjustments, and termination calculations.

• Take ownership of the payroll calendar and ensure all deadlines are adhered to across entities.

• Guarantee compliance with federal, state, and local payroll tax regulations across all jurisdictions.

• Maintain SOX controls documentation and assist with internal and external audits.

• Manage year-end processes, including W-2 production, reconciliations, and tax filings.

• Keep abreast of legislative and regulatory changes impacting US payroll; implement necessary process updates.

• Maintain daily relationships with payroll system vendors, tax filing agents, and benefits administrators.

• Collaborate with HR, Finance, Legal, and Benefits teams as the main US payroll contact.

• Prepare and present payroll metrics, exception reports, and KPIs to the Global Payroll Director and senior stakeholders.

• Identify and spearhead initiatives for process improvements aimed at enhancing accuracy, efficiency, and controls.

⛳️ Requirements

• A minimum of 7 years of US payroll experience, including exposure to multi-state and multi-entity settings.

• At least 2 years in a supervisory or team lead capacity with direct responsibility for people management.

• Extensive knowledge of US federal and state payroll tax legislation, wage and hour regulations, and year-end compliance processes.

• Practical experience with enterprise payroll systems (specifically Workday Payroll).

• Demonstrated experience working in SOX-controlled environments.

• Certification as a CPP (Certified Payroll Professional) and Workday Payroll certification are required.

• Proficiency in advanced Excel skills and experience with Power BI are preferred.

🏝️ Benefits

• Dental

• Vision

• Multiple group medical plans to select from

• 401(k) retirement savings plan

• Group life insurance

• Accidental death and dismemberment (AD&D) insurance

• Flexible spending account (FSA) and health savings account (HSA)

• Commuter benefits

• Employer-paid short-term (STD) and long-term disability (LTD) insurance

• Additional supplemental insurance plans (including spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program)

• Flexible vacation time

• Accrued paid sick time

• 10 paid holidays

• 2 floating holidays for full-time non-exempt employees

• Eight weeks of paid parental leave for eligible employees

• Additional paid weeks for the birthing parent

• 4 weeks paid caregiver leave

• A Lifestyle Spending Account allowance each month