Payroll Manager

This is a fully remote position, open to applicants in Alabama, +4 more states.

📋 Description

• Oversee, mentor, and develop a team of 3 Payroll Specialists; conduct regular one-on-one meetings, establish objectives, and lead performance evaluations.

• Distribute entity and workload responsibilities among the team, ensuring a balance between complexity and coverage risk.

• Foster a positive team environment with clear accountability and established career advancement pathways.

• Act as the primary escalation point for all payroll inquiries, exceptions, and processing challenges during US business hours.

• Supervise comprehensive payroll processing cycles across all 5 US legal entities, guaranteeing precision and timely delivery.

• Conduct final reviews and approvals on payroll runs prior to funding; serve as a hands-on processor for complex or high-risk entities.

• Manage off-cycle payroll runs, retroactive adjustments, and calculations related to terminations.

• Oversee the payroll calendar to ensure all deadlines are consistently met across entities.

• Ensure adherence to federal, state, and local payroll tax regulations in all jurisdictions.

• Maintain SOX controls documentation and assist with internal and external audits.

• Handle year-end operations including W-2 production, reconciliations, and tax filings.

• Track legislative and regulatory changes impacting US payroll; implement necessary process modifications.

• Maintain daily relationships with payroll system vendors, tax filing agents, and benefits administrators.

• Collaborate with HR, Finance, Legal, and Benefits teams as the key US payroll contact.

• Prepare and present payroll metrics, exception reports, and KPIs to the Global Payroll Director and senior stakeholders.

• Identify and spearhead process improvement initiatives to boost accuracy, efficiency, and control measures.

• Assist with system upgrades, new entity setups, and payroll integrations related to mergers and acquisitions.

• Contribute to the global payroll strategy and standardization projects.

⛳️ Requirements

• Over 7 years of experience in US payroll, covering multi-state and multi-entity settings.

• At least 2 years in a supervisory or team leadership position with direct management responsibilities.

• Extensive knowledge of US federal and state payroll tax regulations, wage and hour laws, and year-end compliance procedures.

• Practical experience with enterprise payroll systems, specifically Workday Payroll.

• Experience working within SOX-compliant environments.

• Certification as a CPP (Certified Payroll Professional) and Workday Payroll certification are required.

• Proficiency in advanced Excel skills and familiarity with Power BI is preferred.

🏝️ Benefits

• Options for dental, vision, and multiple group medical plans.

• 401(k) retirement savings plan.

• Group life insurance.

• Accidental death and dismemberment (AD&D) insurance.

• Flexible spending account (FSA) and health savings account (HSA).

• Commuter benefits.

• Employer-funded short-term (STD) and long-term disability (LTD) insurance.

• Additional supplemental insurance offerings (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program).

• Flexible vacation policy.

• Accrued paid sick leave.

• 10 paid holidays.

• 2 floating holidays for full-time non-exempt employees.

• Eight weeks of paid parental leave for eligible employees.

• Additional paid weeks for the birthing parent.

• 4 weeks of paid caregiver leave.

• Monthly Lifestyle Spending Account allowance.