Payroll Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate comprehensive payroll processing for both hourly and salaried staff.

• Assist with payroll schedules and processing calendars.

• Manage payroll data for new employees, transfers, promotions, pay adjustments, leaves of absence, and terminations.

• Examine timekeeping data, track exceptions, and coordinate necessary corrections.

• Oversee employee tax profiles, direct deposit details, garnishments, and PTO/Sick Time accrual records.

• Provide support to employees and managers regarding routine payroll inquiries and requests.

• Process employment verifications, wage garnishments, and payroll-related documents.

• Prepare and disseminate standard payroll reports and supporting documentation.

• Conduct routine payroll audits and data validation checks.

• Assist in quarter-end and year-end payroll activities, including payroll tax filing documentation.

• Help with payroll reconciliations and respond to internal and external audit requests.

• Engage in payroll system testing, upgrades, and process enhancements.

• Collaborate with Payroll, HR, Benefits, Finance, HR Systems, field leadership, and external vendors.

• Maintain payroll procedures and documentation.

• Safeguard confidential employee and company information while ensuring payroll record integrity.

• Undertake special projects and other assigned tasks.

⛳️ Requirements

• An Associate's or Bachelor's degree in Human Resources, Business, Accounting, or a related field, or equivalent professional experience.

• A minimum of 3 years of payroll, HR, accounting, or related administrative experience.

• Required experience in supporting multi-state payroll environments.

• Proficiency with ADP Workforce Now or similar payroll systems is required.

• Experience with ADP Lyric is preferred.

• Familiarity with integrated timekeeping, benefits, and financial systems is preferred.

• Solid understanding of payroll practices, wage and hour laws, and payroll administration processes.

• Proficient in Microsoft Excel and payroll/HRIS systems.

• Intermediate skills in Microsoft Excel and experience with reporting tools are required.

• Strong attention to detail and a commitment to accuracy.

• Excellent organizational, analytical, and problem-solving abilities.

• Capacity to maintain confidentiality and manage sensitive information.

• Strong customer service skills, along with proficient written and verbal communication abilities.

• Ability to effectively interact with employees, managers, and cross-functional business partners.

• Capability to prioritize multiple tasks and meet deadlines in a dynamic environment.

• Skill in identifying issues and appropriately escalating complex matters.

• Ability to maintain accuracy while managing high transaction volumes and strict payroll deadlines.

• Fundamental Payroll Certification (FPC) is preferred but not mandatory.

• Prolonged periods of sitting at a desk and working on a computer.

• Ability to communicate effectively in person, over the phone, and through digital platforms.

🏝️ Benefits

• Opportunity for remote work.

• Occasional travel for meetings or training.

• Access to professional development and training opportunities.