Payroll and People Operations Analyst

This is a fully remote position, open to applicants in Utah.

📋 Description

• Accurately process multi-state payroll within Workday, adhering to scheduled regular and off-cycle runs.

• Reconcile payroll data ahead of each processing cycle and proactively address any discrepancies.

• Oversee the settlement dates of stock/equity transactions and ensure timely execution of tax deposits, including same-day deposits when necessary.

• Audit payroll results to guarantee accuracy and compliance with regulations.

• Execute and validate tax deposits utilizing Workday and ADP SmartCompliance; escalate any discrepancies with comprehensive documentation.

• Maintain payroll records in compliance with federal, state, and local regulations.

• Utilize (or learn) AI-driven payroll tools, such as Workday Payroll Agents, to enhance processing and auditing workflows.

• Track payroll tax thresholds and deadlines, including triggers for next-day deposits.

• Assist with year-end processes, including W-2 generation, ACA reporting, and payroll tax reconciliation.

• Support audits and regulatory inquiries by preparing precise payroll documentation.

• Document and track essential payroll timelines to promote accountability and continuous improvement.

• Collaborate with HR Business Partners and Total Rewards on compensation adjustments, onboarding, terminations, and leave processing.

• Address employee payroll inquiries with professionalism and clarity.

• Aid in documenting and standardizing processes to minimize single points of failure.

• Contribute to enhancements in Workday and broader improvements in People Operations processes.

⛳️ Requirements

• 3–5 years of direct payroll processing experience, preferably in a multi-state context.

• Required hands-on experience with Workday Payroll; experience with equity or stock-based payroll is highly advantageous.

• Familiarity with ADP SmartCompliance and comprehensive knowledge of federal, state, and local payroll tax laws, including IRS deposit regulations and Form 941 reconciliation.

• Proven ability to meet stringent, non-negotiable deadlines while maintaining a high level of accuracy.

• Strong skills in reconciliation and analysis — able to identify issues before they escalate.

• Comfortable in a dynamic environment where processes are under development and improvement.

• Clear and professional communicator capable of simplifying payroll complexities for those outside the payroll department.

• Proficient in Excel and open to utilizing AI tools to enhance workflows.

• Experience with AI tools to boost accuracy, efficiency, or process automation (in payroll or related workflows).

• Willingness to experiment with automation, prompts, and system capabilities to lessen manual tasks.

• Inquisitive and adaptable as roles and processes evolve.

• CPP (Certified Payroll Professional) is preferred but not mandatory.

🏝️ Benefits

• Competitive salary plus bonus opportunities.

• Comprehensive health benefits including medical, dental, vision, and life insurance along with paid parental leave.

• 401(k) plan with company matching.

• Paid time off, holidays, and time for volunteering.

• Access to employee resource groups.

• Employee stock purchase program.

• Tuition reimbursement assistance.

• Charitable donation matching program.

• Provision of job-required equipment and services.