Payroll Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute and manage biweekly payroll for over 6,000 exempt and non-exempt employees across multiple states.

• Analyze, prepare, and submit payroll information for both new and existing employees, including benefit deductions, tax withholdings, and garnishments.

• Oversee and assess timesheets while assisting managers in resolving any discrepancies.

• Prepare and process special payments as well as off-cycle payrolls.

• Respond promptly to employee inquiries regarding payroll matters.

• Ensure the maintenance of accurate payroll records pertaining to garnishments, tax levies, and bankruptcy cases.

• Collaborate with distribution teams to guarantee timely printing and delivery of agency and payroll checks.

• Coordinate with accounting and tax departments on payroll account reconciliations.

• Generate year-end reports, including W-2 and W-2c forms.

• Conduct frequent payroll audits and reconciliations to maintain the integrity of the payroll database.

• Participate in special projects as needed.

• Document and revise desk procedures regularly.

• Communicate with Benefits, Human Resources, and Finance on employee changes and payroll-related issues to enhance processes.

⛳️ Requirements

• A minimum of 3 years’ experience in processing multi-state payroll.

• Required experience in managing bi-weekly payrolls for over 5,000 employees.

• Preferred Bachelor's degree in Business or a related field.

• Prior experience with Paylocity HR & Payroll, as well as Time & Labor, is advantageous.

• Ability to maintain confidentiality and exercise a high level of discretion.

• Strong problem-solving abilities.

• Exceptional attention to detail and accuracy.

• Intermediate proficiency in Microsoft Office, particularly Excel, is required.

• Strong written and verbal communication skills.

• Capability to manage and prioritize multiple tasks while meeting deadlines in a fast-paced environment.

• Must be available five days a week during designated working hours.

• Ability to sit for extended periods, typically 7–8 hours each day.

• Proficient in operating computer and phone systems, typing, and utilizing multiple software programs simultaneously.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Disability insurance

• 401(k) match

• Career development opportunities

• Fully remote work from home or location of record within the U.S.

• Flexible work arrangement subject to business needs and individual performance

• Reasonable accommodations for applicants and employees with disabilities