Patent Administrative Assistant

This is a fully remote position, open to applicants in Arizona, +18 more states.

📋 Description

• Support patent attorneys, patent agents, and technology specialists in the preparation and submission of compliant U.S. patent prosecution documents.

• Draft filing documentation for review and signature by attorneys or patent agents.

• Review and proofread filing documents prior to attorney examination.

• Monitor assigned attorney dockets and proactively create formality documents for prompt submission.

• Develop office action response templates featuring rejection and objection headings along with the current claim set.

• Oversee client reporting processes and guarantee timely completion.

• Coordinate with the foreign filing team and the prior art management team.

• Request formal drawings and sequence listings from vendors.

• Assist in maintaining and managing virtual files.

• Execute general office administrative tasks as required.

⛳️ Requirements

• A minimum of 5 years of relevant U.S. patent filing experience.

• Exceptional attention to detail and organizational capabilities.

• Capacity to work independently as well as collaboratively within a team.

• Proficient in managing multiple tasks and adapting to changing priorities in a dynamic environment.

• Strong computer proficiency.

• Familiarity with Word and Excel.

• Knowledge of patent-specific systems is preferred.

• Strong verbal and written communication skills.

• Bachelor’s Degree or equivalent experience.

• Willingness to work overtime when required.

• Must reside in AZ, CA, CO, CT, DC, FL, GA, IL, IN, MA, MD, ME, NH, NJ, NY, PA, TN, TX, UT, VA, or VT.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for career advancement.

• Access to affinity groups.

• Participation in mentorship programs.

• Engagement in culture and community-building events.

• Flexible working arrangements with remote eligibility.