Partnership Coordinator – Project Management

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the complete hiring process for cycle staff from start to finish, which includes Rippling hiring workflows, offer letters, confidentiality agreements, I-9 and E-Verify checks, as well as onboarding tracking.

• Collaborate with external HR partners regarding account setup, documentation, and communication for new hires.

• Oversee onboarding logistics, which encompass platform access, Google Groups, calendar invitations, notifications, and the completion of checklists.

• Provide assistance with the general support inbox, prioritizing client and HR inquiries.

• Set up and test new client program configurations within the organizing platform.

• Record and distribute notes from client meetings that capture decisions, responsible parties, and deadlines.

• Generate and assign follow-up tasks while diligently tracking their completion, including with senior personnel.

• Maintain staffing rosters, task boards, and process documentation accurately.

• Handle sensitive personnel and client information with the utmost discretion.

• Offer program inbox coverage during peak periods.

• Support Voter Protection initiatives by addressing incoming queries and escalations.

• Take on additional responsibilities as program requirements evolve.

⛳️ Requirements

• 2–3 years of experience in project management, operations, HR or people operations, or client-facing coordination.

• Familiarity with HR platforms like Rippling is advantageous.

• Knowledge of hiring processes such as E-Verify, offer letters, and onboarding compliance is a plus.

• Excellent organizational skills for managing multiple inboxes, task trackers, and competing deadlines.

• Experience in taking and distributing notes during external client meetings.

• Comfortable in following up with senior staff and ensuring adherence to deadlines.

• Proficient in clear and professional written communication, particularly in client-facing emails.

• Familiarity with startup-style technology platforms or a willingness to learn and adapt to new technology structures.

• Exhibit discretion and sound judgment when handling confidential personnel and client information.

• Self-motivated in a remote work environment, with strong habits in Slack and asynchronous communication.

• Access to a computer, reliable internet, and a workspace conducive to focused, deadline-driven tasks.

• Availability for flexible hours, including some evenings and weekends during peak recruitment and event periods.

🏝️ Benefits

• Remote work.

• Flexible schedule, which includes some evenings and weekends.

• Full-time cycle position through November 15, 2026.