Part-time Virtual Assistant – Appointment Setter

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Coordinate and schedule client appointments using Outlook and Zoom while avoiding any scheduling conflicts.

• Confirm, rearrange, and promptly follow up on appointments.

• Send reminders and confirmations about appointments to clients.

• Proactively identify and flag any scheduling issues or conflicts to Samee.

• Address client scheduling inquiries with quick and professional responses.

• Communicate with clients through Microsoft Teams, email, and/or phone.

• Assist in preparing agendas, links, and materials and follow up prior to meetings.

• Save, organize, and file meeting recordings and notes after each session.

• Maintain client records that are clean, accurate, and up to date.

• Manage onboarding administrative tasks and identify any missing information or outstanding items.

• Track pending client tasks and escalate issues that require Samee's attention.

• Provide assistance to Samee with ad-hoc tasks as required.

• Report directly to Samee (Samantha Regalado).

⛳️ Requirements

• Demonstrated, confident experience using Microsoft Teams and Outlook.

• Exceptional written and verbal English skills.

• Strong communication abilities.

• Good interpersonal skills with a warm and professional demeanor when dealing with clients.

• Highly organized, dependable, and punctual.

• Comfortable working independently in a remote, part-time role.

• Previous experience as a receptionist, scheduler, or virtual assistant is an advantage.

🏝️ Benefits

• Flexible, part-time hours averaging 1 hour per day, with a maximum of 10 hours per week, spread across 5 days a week.

• 100% remote work from the comfort of your home.

• Supportive and progressive leadership team.

• Opportunity for long-term career development.