Part-Time Recruiting Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Coordinate a significant number of interviews involving recruiters, hiring managers, teams, and various time zones

• Efficiently and accurately manage complex calendars

• Serve as the primary point of contact for candidates throughout the interview process

• Follow up to verify availability, organize interview panels, and ensure processes progress smoothly

• Respond promptly to scheduling changes and keep all stakeholders informed

• Maintain candidate records accurately in Ashby ATS

• Dispatch interview confirmations, agendas, and preparation materials

• Initiate and assist in managing job-specific Slack channels

• Monitor interviewer participation in shadow and reverse-shadow initiatives

• Aid in maintaining clean data entry and documentation for precise reporting

⛳️ Requirements

• 1–2 years of experience in recruiting coordination, HR coordination, or a comparable administrative position

• Proven track record in managing high-volume scheduling in a dynamic environment

• Strong skills in calendar management across various stakeholders and time zones

• Highly organized with outstanding attention to detail and follow-through

• Comfortable operating in a remote-first work setting

• Exceptional written and verbal communication abilities

• Discreet and professional in handling confidential information

• Proactive, service-oriented, and solutions-driven mindset

• Familiarity with applicant tracking systems; experience with Ashby is advantageous

• Proficient in Zoom, Slack, Google Workspace, and other remote collaboration tools

• Residing in the U.S. West Coast/Pacific Time Zone

• Legally authorized to work in the United States

🏝️ Benefits

• Remote-first work environment

• Contract expected to extend through January 2027

• Option to opt out of interview recording; opting out will not affect candidacy

• Equal employment opportunity protections