Paralegal, Commercial & Compliance

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the maintenance and updating of litigation and legal matter trackers.

• Monitor important deadlines, filings, hearings, discovery obligations, insurance details, external counsel, matter status, and upcoming steps.

• Organize matter files, pleadings, correspondence, agreements, productions, and legal records efficiently.

• Assist in collection efforts, case preparations, and coordination with internal business partners and external counsel.

• Manage litigation holds, which include notices, custodian acknowledgments, and preservation confirmations.

• Provide support for legal research and factual investigations.

• Aid in the discovery process, which involves identifying, collecting, organizing, reviewing, and producing relevant documents.

• Assist with document review, ensuring quality control, privilege and confidentiality considerations, redactions, and preparation for production.

• Coordinate preservation and searches across various systems, business units, and records repositories.

• Support FOIA, Public Records Requests, and similar requests for records.

• Handle subpoenas and third-party records requests, including records custodian declarations.

• Maintain insurance records, policies, claims documentation, certificates of insurance, and related correspondence.

• Collaborate with insurers, brokers, carriers, and external insurance teams.

• Support RFP and procurement processes by handling corporate forms, certifications, affidavits, and confidentiality redactions.

• Track contract exceptions and notify attorneys of any deviations for review.

• Maintain libraries of certifications, good standing certificates, insurance certificates, pre-approved responses, and RFP materials.

• Prepare and revise standard legal and corporate documents for attorney review.

• Create templates for NDAs, contract amendments, standard agreements, notices, and termination or renewal notices.

• Proofread documents to ensure accuracy, completeness, consistency, formatting, and compliance with instructions.

• Support corporate governance, including Board and committee meeting administration, corporate records management, resolutions, approvals, and entity information.

• Maintain the policy library while tracking compliance calendars and corporate filing deadlines.

• Assist with audits and legal entity confirmations.

• Act as the primary contact with the registered agent, receiving, logging, and triaging service of process, garnishments, subpoenas, and state notices.

• Manage multiple projects with competing deadlines while ensuring accuracy and confidentiality.

• Foster working relationships with Legal, Sales, Government Affairs, Finance, Operations, People, Security, and other internal teams.

⛳️ Requirements

• A minimum of 5 years of progressive experience as a paralegal.

• Experience in supporting litigation, discovery, document production, redactions, legal holds, and matter management.

• Experience working within an in-house corporate legal department.

• Exceptional organizational skills with the ability to manage detailed trackers, records, deadlines, and multiple matters simultaneously.

• Strong written and verbal communication abilities.

• Good judgment, attention to detail, and commitment to follow-through.

• Discretion in handling confidential, privileged, and sensitive information.

• Proficiency in Microsoft Office applications.

• Capability to quickly learn document-management, e-discovery, and matter-management systems.

• Ability to work independently as well as collaborate with attorneys, business stakeholders, external counsel, vendors, and executive-level partners.

• Possession of a paralegal certificate, associate degree, bachelor's degree, or equivalent relevant experience.

• Preferred: experience in a technology company or a complex, fast-paced organization.

• Preferred: prior law firm experience in litigation, commercial, or corporate matters.

• Preferred: experience supporting corporate governance or as a Corporate Secretary.

• Preferred: experience with FOIA, public records, regulatory, or government-contracting requests.

• Preferred: experience with RFP responses, public procurement forms and certifications, corporate questionnaires, insurance coordination, or compliance documentation.

• Preferred: familiarity with registered agent relationships, service of process, subpoenas, records custodian declarations, compliance calendars, or corporate policy libraries.

🏝️ Benefits

• Full-time employment.

• Remote work arrangement.