Operations & Logistics Specialist

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee the complete employee lifecycle operations, encompassing contracts, onboarding, role transitions, payroll modifications, and offboarding processes.

• Prepare and manage offer letters, employment contracts, addendums, and other relevant personnel documentation.

• Coordinate monthly payroll, contractor invoices, expenses, and necessary approvals.

• Administer company travel, accommodations, transportation, itineraries, and address employee travel inquiries.

• Organize and coordinate company events, offsites, venues, vendors, and on-the-ground logistics.

• Ensure accurate maintenance of records related to employee data, leave, sick days, bookings, expenses, contracts, and operational documentation.

• Serve as a primary contact for HR and operational inquiries, resolving issues and escalating when necessary.

• Oversee Statements of Work (SOWs), Change Orders, signatures, and associated documentation.

• Enhance operational workflows, documentation, and internal processes to boost efficiency and scalability.

• Develop and sustain automation and workflow enhancements to minimize manual tasks, data entry, and errors.

⛳️ Requirements

• A minimum of 3 years of experience in People Operations, HR Operations, Business Operations, Finance Operations, or a comparable role.

• Proven experience managing employee lifecycle processes, contracts, documentation, and HR administration.

• Practical experience in payroll, contractor payments, expenses, and financial administration.

• Exceptional organizational skills with a keen eye for detail and accuracy.

• Experience in coordinating travel, events, offsites, vendors, and company logistics.

• Ability to manage confidential employee and financial information with utmost discretion.

• Strong ownership mentality with the capacity to juggle multiple priorities and deadlines autonomously.

• Excellent communication skills and confidence in engaging with employees, vendors, and internal stakeholders.

• Process-oriented and proactive, with a history of pinpointing ways to enhance operational workflows.

• Proficient in working with HRIS, payroll, expense, e-signature, and other business systems.

• Familiarity with automation tools to decrease manual processes and enhance data accuracy.

• Comfortable thriving in a fast-paced, growing, and internationally distributed environment.

🏝️ Benefits

• Flexible remote work arrangement.

• An entrepreneurial culture that fosters ownership, collaboration, and opportunities for growth.