Operations Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Manage the daily intake of invoices, track payments, follow up with vendors, and coordinate reimbursements.

• Assist with client invoicing, accounts receivable follow-up, collections tracking, and billing coordination.

• Ensure timely delivery of invoices and maintain clear tracking of payment statuses.

• Facilitate prompt vendor payments and streamline approval workflows.

• Monitor team hours, follow up on any missing time entries, and assist in reconciling hours with client agreements.

• Maintain accurate records across Ramp, Gusto, QuickBooks, Monday, and various internal tracking systems.

• Support tracking of expenses, collection of receipts, management of cards, and reimbursement workflows.

• Aid in documenting standard operating procedures and enhancing repeatable finance and operations processes over time.

• Identify and flag issues promptly when there are missing, delayed, or inaccurate items, or when potential downstream problems arise.

⛳️ Requirements

• Preferred experience of 0–2 years.

• Strong internship experience is encouraged.

• Highly organized and detail-oriented.

• Strong operational follow-through with a sense of accountability.

• Comfortable managing recurring operational tasks with precision and consistency.

• Excellent written communication skills.

• Quick to learn and work across various systems and tools.

• Capable of managing multiple priorities without oversight.

• Proactive, resourceful, and eager to learn.

• Comfortable in a dynamic startup or agency setting.

• High degree of discretion and professionalism regarding sensitive company information.

🏝️ Benefits

• Medical, dental, and vision coverage.

• 401(k) plan.

• Paid time off (PTO).

• Company holidays.