Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee calendars, scheduling, and the coordination of meetings among stakeholders.

• Arrange internal documents, records, and operational systems.

• Provide support for inbox management and communication coordination as necessary.

• Monitor ongoing projects and ensure that tasks progress smoothly across teams.

• Assist in prioritizing tasks between internal stakeholders and leadership.

• Help with the documentation of processes and operational workflows.

• Follow up with team members to guarantee that deliverables remain on schedule.

• Develop and enhance internal systems to boost operational efficiency.

• Maintain trackers, reporting dashboards, and internal documentation.

• Facilitate cross-functional coordination as required.

• Manage ad hoc administrative and operational tasks for leadership.

• Provide assistance with research, vendor coordination, and various business support needs.

⛳️ Requirements

• A minimum of 3 years of experience in Executive Assistant, Administrative, or Operations roles.

• Exceptional organizational abilities and a keen attention to detail.

• Capable of working independently with little supervision.

• Outstanding written and verbal communication skills.

• Experience in supporting founders, executives, or startup teams is advantageous.

• High proficiency in Google Workspace, Slack, Notion, spreadsheets, and productivity tools.

🏝️ Benefits

• Food Allowance

• Government Benefits

• 13th Month pay

• Work Equipment

• Night Differential if applicable (10% of hourly rate)

• 20 Leaves (after 6 months)

• Holiday pay (200% on Regular holidays; 130% on Special holidays)

• Overtime pay (max of 10.25 hrs/day)

• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)

• HMO (after 6 months)