Operations Coordinator – AI, Technology Focused

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily business operations

• Monitor tasks, deadlines, and pending items

• Follow up with colleagues, suppliers, and contractors

• Organize meetings, transitions, and important dates

• Proactively identify issues and escalate as necessary

• Manage the business calendar for the CEO

• Prioritize and manage routine business emails

• Compose standard replies and follow-up messages

• Track actions and pending items for the CEO

• Minimize unnecessary interruptions

• Prepare necessary information for the CEO's decision-making

• Maintain company systems, logs, and records

• Develop and update SOPs, checklists, and templates

• Ensure adherence to established processes

• Streamline and enhance work procedures

• Utilize AI daily to increase efficiency and productivity

• Identify repetitive tasks suitable for automation

• Construct simple AI and automation workflows

• Introduce technologies that enhance accuracy or save time

• Assist the team in adopting improved systems

⛳️ Requirements

• Candidates must be based in the Philippines

• Experience in business coordination, operations management, or executive assistance, preferably in commercial construction, property, or fast-paced project environments

• Familiarity with Google Workspace (Gmail, Chat, Sheets, Docs, Calendar, and Apps Script), Xero, Lightyear, ChatGPT, Claude, and Gemini is highly desirable

• Exceptional organizational skills with a systematic approach to detail tracking and deadline management

• Capability to identify operational challenges, resolve issues independently, and escalate critical risks

• Strong verbal and written communication skills for crafting professional correspondence and interacting with subcontractors

• Self-motivated, independent, and capable of taking ownership of results

• Proficient in setting up social media profiles, designing assets, and creating and scheduling content for LinkedIn, Facebook, and Instagram

• Must disclose any ongoing roles or client engagements

• Required to reflect this engagement on LinkedIn as “Independent Contractor”

🏝️ Benefits

• Fully remote work from home

• Flexible time management as an independent contractor, as long as outcomes are met within the expected timeframe