Operations Associate

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Manage the weekly financial operations: Invoice processing, payment cycles, expense management, and assisting with payroll tasks.

• Take charge of the compliance schedule: Company submissions, state registrations for new hires, insurance renewals, and sponsorship documentation.

• Develop and expand the AI toolkit: Our operational tools are developed internally.

• Expedite paperwork for deals: Order forms, partner and reseller documentation, NDAs, and electronic signature management.

• Address security inquiries and procurement systems: Enterprise clients often send extensive due diligence questionnaires.

• Organize offsite events and team logistics: Quarterly gatherings for 40-50 participants.

• Support the sales team with operations: Logistics for points of view, scheduling, and maintaining CRM standards.

• Document our operational procedures: Transform Maze's operational methods into actionable playbooks for others to follow.

⛳️ Requirements

• 2-3 years of experience in managing operational processes.

• Experience working in a smaller organization.

• Proven history of executing routine tasks effectively.

• Attention to detail during high-volume periods.

• Proficient with AI tools.

• Skilled at self-management in a remote work environment.

• Trustworthy with confidential information.

• Nice to Haves: Experience in B2B SaaS, cybersecurity, or other technical enterprise products; experience in managing events or offsites from start to finish; familiarity with tools such as DocuSign, HubSpot, Linear, Deel, Vanta, Ramp, Navan, Google Sheets; experience in enterprise procurement including security questionnaires, vendor onboarding, and third-party risk management.

🏝️ Benefits

• Operations that genuinely make a difference.

• Access to cutting-edge tools.

• A collaborative and robust team.

• Meaningful work that contributes to growth.

• Transparent opportunities for advancement.