Operations Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and organize business emails, calendars, and administrative communications

• Facilitate communication among suppliers, contractors, clients, and internal personnel

• Assist in creating employee rosters and managing workforce schedules

• Support the daily operational coordination across various ongoing projects

• Ensure accurate record-keeping, documentation, and filing systems are maintained

• Provide assistance with payroll processing and bookkeeping tasks

• Oversee data entry, invoice tracking, and financial administration activities

• Employ Xero software for bookkeeping and operational support as needed

• Monitor and follow up on operational tasks to guarantee deadline compliance

• Offer general executive and operational support to the business owner

• Contribute to process improvement initiatives aimed at enhancing operational efficiency

• Manage various ad hoc administrative tasks as necessary

⛳️ Requirements

• A minimum of 3 to 5 years of experience in an Operations Assistant, Executive Assistant, Senior Administrative, or a comparable support role

• Strong organizational skills and the ability to multitask effectively

• Exceptional verbal and written communication skills in English

• Demonstrated capability to work independently and manage competing priorities

• Experience in handling supplier and client communications in a professional manner

• Keen attention to detail and strong problem-solving abilities

• Preferred experience in payroll and bookkeeping functions

• Practical experience with Xero software is highly desirable

• Proficient in Microsoft Office Suite and Google Workspace

• Ability to adapt swiftly in a rapidly growing and changing business environment

• Reliable internet connection and an appropriate remote work setup are required

🏝️ Benefits

• Competitive salary and performance-based incentives

• Opportunities for professional development and career advancement

• Flexible working hours and the option for remote work

• Collaborative and dynamic work environment