Operations Analyst, Finance

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Manage biweekly payroll for our deployed teams, collaborating with managers to ensure accuracy and timeliness.

• Accurately prepare and process tax payments on schedule.

• Generate biweekly invoices for clients.

• Maintain backup files for payroll and invoice previews.

• Reconcile payroll and billing, ensuring GAAP documentation is organized and ready for audits.

• Extract necessary information from source files to assist in contract creation.

• Update daily attendance, flagging exceptions for managerial review.

• Maintain team rosters as new members are onboarded, including sensitive information that managers do not access.

• Update the Springboard Dashboard weekly in preparation for the leadership meeting.

• Develop and manage the Capacity Plan.

• Create ad-hoc reports and analyses as projects necessitate.

• Proactively identify insights from operational and financial data, providing recommendations to leadership.

• Serve as the central point of coordination for our managed entities, starting with one to two currently, with more anticipated.

• Oversee the onboarding and offboarding processes for team members comprehensively.

• Coordinate facilities requirements.

• Collaborate with our local attorney and accountant partners, managing the routing of items, follow-ups, and keeping processes on track, while escalating significant legal or financial decisions to leadership.

• Identify and implement improved operational methods, streamlining and automating repetitive tasks wherever feasible.

⛳️ Requirements

• 3–6 years of experience integrating data analysis with project management or coordination.

• Strong financial literacy: hands-on familiarity with payroll, invoicing, basic accounting and GAAP principles, and tax payment workflows. A formal accounting degree is not mandatory, but proven finance operations experience is essential.

• Advanced skills in Google Sheets/Excel — including pivot tables, complex formulas, and polished dashboards — combined with an automation-oriented mindset.

• Excellent written and spoken English for effective live coordination with US stakeholders and external partners.

• Availability during US working hours from 8:00 AM to 4:30 PM MST.

• Highly proactive and detail-oriented, with good judgment and discretion regarding sensitive payroll and personnel information.

• Bachelor's degree in finance, accounting, business, data, or a related field preferred — equivalent hands-on experience is acceptable.

• **Nice to have**

• Experience with QuickBooks.

• Familiarity with Deel and/or Cadana.

• Background in global contractor payroll and/or international entity operations.

• Experience with automation and scripting (e.g., Google Apps Script, macros) and knowledge of modern AI tools for enhancing workflows.

• Proficiency in SQL and/or a BI tool (Looker, Power BI, Tableau).

• Availability during full US business hours.

🏝️ Benefits

• Remote Work: Enjoy the flexibility of working from anywhere—our team is global, and we prioritize work-life balance.

• Growth Opportunities: As a vital member of the team, you’ll have the opportunity to shape your role and advance with us.

• Innovative Culture: Join a team that is dedicated to using data to tackle challenges and drive success in a fast-evolving market.