Onboarding Specialist

This is a fully remote position, open to applicants in New York.

📋 Description

• Oversee the onboarding process for new hires, ensuring a seamless integration into the organization.

• Clearly communicate all pre-employment requirements to new hires, offering thorough instructions and support.

• Monitor the timely completion of onboarding tasks and screenings by new hires, tracking progress via tools like Smartsheet.

• Organize and file pre-employment documents, maintaining an orderly record-keeping system.

• Conduct check-ins with new hires at 15 and 30 days of employment to address any issues and support their integration.

• Perform and monitor various background checks for both pre-employment and renewal needs.

• Utilize various Human Resource platforms such as ADP, iCIMS, and i9 Advantage.

• Promptly and efficiently respond to and process assigned tickets from the internal ticketing system.

• Actively engage in team meetings, promoting open communication and collaboration within the team.

• Assist in the development and enhancement of Standard Operating Procedures (SOPs) for the onboarding process.

• Ensure access to and maintain the security of highly sensitive materials, adhering to confidentiality standards.

• Strive for continuous improvement in project productivity and quality goals.

• Communicate regularly with team members and departmental managers, providing updates and addressing concerns promptly.

• Take part in additional projects or responsibilities as assigned.

⛳️ Requirements

• A High School Diploma is required.

• A minimum of two (2) years of experience or a comparable combination of education and/or experience.

• Bilingual in Spanish/English is preferred.

• Strong analytical and problem-solving abilities.

• An energetic approach paired with a positive attitude.

• Self-motivated with the capability to work independently as well as collaboratively with VRI team members.

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

• Excellent verbal and written communication skills.

• Capable of managing multiple tasks simultaneously.

🏝️ Benefits

• Medical, Dental, and Vision insurance

• Employer Paid Basic Life Insurance and AD&D

• Voluntary Life Insurance (Employee/Spouse/Child)

• Health Care and Dependent Care Flexible Spending Accounts

• Pre-Tax and Post-Tax Commuter and Parking Benefits

• 401(k) Retirement Savings Plan with Company Match

• Paid Time Off

• Paid Parental Leave

• Short-Term and Long-Term Disability

• Tuition Reimbursement

• Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!)