Office Admin, Finance Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist the Finance Manager by reconciling receipts and supporting accounts payable

• Oversee calendars, travel arrangements, and scheduling for business partners

• Monitor email inboxes and calendars, highlighting urgent matters and items needing attention

• Aid in the administration of performance reviews and their timelines

• Manage office administration and purchasing across three different locations

• Adhere to and enhance current systems, processes, and standard operating procedures (SOPs)

• Utilize AI tools to boost efficiency and improve processes

• Provide general administrative assistance as required

⛳️ Requirements

• 2–3+ years of experience in finance administration, executive assistant support, or a comparable position

• Proficiency in calendar and inbox management, travel coordination, and general office administration

• Familiarity with accounts payable, receipt reconciliation, purchasing expenses, and Xero software

• Strong skills in Google Workspace

• Excellent attention to detail and accuracy in handling financial and confidential information

• Proficient spoken and written English, with the ability to communicate effectively with the Australian team via Zoom

• Self-motivated, organized, and capable of working independently with sound judgement

• Comfortable with AI tools and willing to learn new systems and processes

• Must reside in the Philippines

• Required to disclose any current ongoing roles or client engagements

• Must indicate this engagement on LinkedIn as “Independent Contractor”

🏝️ Benefits

• Fully remote work from home

• Flexibility in how contractors manage their schedules

• Potential for increased responsibilities as the business expands