Medical Provider Scheduler, Panel Coordinator – Limited Term

This is a fully remote position, open to applicants in California.

📋 Description

• Schedule all medical providers and mid-level professionals utilizing available scheduling tools.

• Oversee the on-call calendar and manage PTO shifts.

• Handle changes in the OB call schedule and communicate these with hospitals.

• Coordinate panels for providers and mid-level staff.

• Supervise and monitor recalls for provider panels.

• Keep providers updated on the status of recalls.

• Ensure providers are informed about the size and status of their panels.

• Prepare welcome letters for new Alliance patients.

• Draft recall letters for patients.

• Collaborate on surgical referrals and authorizations as required.

• Manage the CME reimbursement process, maintaining accurate records and ensuring timely reimbursements.

• Complete additional projects assigned by the Chief Medical Officer (CMO).

• Report directly to the CMO and work closely with the Medical Provider Coordinator to support the Medical Department.

⛳️ Requirements

• High school diploma or equivalent qualification.

• Minimum of 2 years of administrative experience in a clinical environment.

• Proficient computer skills, including Google Calendar, Microsoft Word, Excel, and PowerPoint.

• Exceptional verbal and written communication abilities.

• Highly detail-oriented and organized.

• Ability to exercise a high degree of discretion, independent judgment, and problem-solving skills.

• Capability to take full ownership of projects from inception to completion.

• Ability to maintain strict confidentiality.

• Valid California driver’s license and current vehicle insurance.

• Must be able to travel between various sites.

• Bachelor's degree is preferred.

• Bilingual proficiency in Spanish and English is preferred.

• Experience in community healthcare and/or nonprofit organizations is advantageous.

• Extensive computer and keyboarding skills.

• Physical ability to sit, walk, and stand; communicate in person and via telephone; use hands repetitively; reach with hands and arms; and lift up to 25 pounds.

🏝️ Benefits

• Holiday pay for temporary assignments, pro-rated based on hours worked.

• California sick pay for temporary assignments, pro-rated based on hours worked.

• Equal opportunity employment.

• Reasonable accommodation for individuals with disabilities.