Media Finance Manager

This is a fully remote position, open to applicants in District of Columbia, +3 more states.

📋 Description

• Manage all facets of the media vendor billing life cycle, encompassing airtime processing, invoice collection and approval, coding of invoices, and resolution of discrepancies.

• Ensure precision and timeliness in billing that aligns with the expectations of internal finance teams and clients.

• Recognize and implement enhancements to processes aimed at boosting efficiency and minimizing errors.

• Establish and update financial trackers, reconcile budgets against campaign workbooks, archive invoices, and pinpoint any missing invoices.

• Carry out media billing procedures and standard operating protocols across legacy agencies and the Avalere Health business lines.

• Standardize financial workflows and contribute to the development of a scalable media finance infrastructure.

• Act as the primary liaison for media out-of-pocket expenditures within Avalere Health.

• Monitor, manage, reconcile, and report on media-related expenses across various accounts and business units.

• Collaborate with Accounts Payable and Accounts Receivable teams regarding billing schedules, discrepancies, and financial documentation.

• Serve as a bridge between media, finance, and client teams.

• Engage in weekly and monthly client team meetings to discuss budgets, billing status, reconciliation, discrepancies, and forecasts.

• Provide financial insights and reporting to support client-facing teams.

• Assist with vendor onboarding and ensure adherence to billing timelines, formats, and requirements.

• Report directly to the Media Operations Director.

⛳️ Requirements

• Bachelor's degree in Finance, Marketing, Media Studies, or Communications.

• 3–5+ years of experience in media finance, agency finance, or media operations.

• Solid understanding of media billing processes, reconciliation, and vendor management.

• Experience collaborating with Accounts Payable and Accounts Receivable teams and utilizing financial systems.

• Exceptional attention to detail and robust organizational skills.

• Capacity to manage multiple stakeholders and deadlines in a dynamic environment.

• Familiarity with Media Ocean, NetSuite, and/or Adobe Workfront.

• In-depth knowledge of the media buying process.

• Proven experience in communicating effectively with internal teams and agency partners.

• Ability to multitask and work collaboratively in a fast-paced setting.

• Strong interpersonal, analytical, problem-solving, negotiation, and conflict-resolution skills.

🏝️ Benefits

• 401(k) plan with employer match contribution up to 4%, immediately vested.

• Life insurance.

• Disability coverage.

• Medical, dental, and vision plans.

• Flexible working arrangements, including hybrid and remote work options.

• Opportunity to work from any location worldwide for two weeks each year.

• 20 vacation days.

• One personal well-being day.

• 9 public holidays.

• Gifted end-of-year holidays.

• Early Summer Friday finish in June, July, and August.

• Complimentary counseling through the employee assistance program.

• Personalized health support.

• Enhanced maternity, paternity, family leave, and fertility policies.

• Continuous professional development opportunities.

• On-demand training and support.

• Global mobility opportunities across the organization.

• Employee Network Groups.

• Fertility Policy and support from a Fertility Friendly employer.

• Regular career discussions.

• Opportunities for global, cross-capability career moves.

• Support and interview adjustments through the Disability Confident Scheme.