Marketing Events Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the logistics and implementation of specific channel-related events, such as NACS, IDDBA, and Pizza Expo.

• Assist in the planning of significant industry events, including MenuMasters, IFMA COEX, and IFDA.

• Aid in the development of event planning timelines, registration processes, materials, vendor communications, event asset preparation and shipping, as well as on-site event readiness.

• Collaborate with internal teams to guarantee that events are well-organized, properly prepared, and consistently reflect the brand identity.

• Help generate monthly reports for tradeshow lead generation, event participation, lead capture outcomes, and program effectiveness.

• Support the fulfillment of promotional inventory by overseeing stock levels and executing reorder suggestions.

• Review and obtain internal approvals for reorders, manage reorder requests, facilitate vendor communications, and track budgets and expenditures.

• Ensure that promotional materials are correct, approved, and compliant with brand standards prior to production or restocking.

• Maintain internal documentation and ensure timely distribution of materials to field teams.

• Keep, update, and coordinate the production of digital marketing assets and promotional materials.

• Collaborate with internal teams, external vendors, and the Marketing Dashboard agency to ensure materials are accurate, approved, on-brand, and delivered punctually.

• Organize asset libraries for event preparedness, field execution, and customer engagement.

• Process invoices, submit purchase orders, monitor expenses, and update budget tracking spreadsheets.

• Assist with internal communications and manage daily coordination across teams.

• Undertake additional responsibilities as assigned.

⛳️ Requirements

• Bachelor's or Associate's degree in Marketing, Business, Hospitality Management, or a related field.

• Equivalent combinations of education and experience will be taken into consideration, including 3 to 4 years of relevant professional experience in place of a degree.

• 2–4 years of experience in event planning, hospitality, project management, or a related discipline.

• Prior experience in leading or coordinating events, vendors, or logistics is highly preferred.

• Experience in delivering results on time in accordance with deadlines.

• Demonstrated ability to successfully collaborate with both internal and external partners.

• Excellent understanding of digital and social media application for event marketing and various marketing strategies.

• Strong project coordination capabilities and the ability to manage timelines and deadlines effectively.

• Exceptional organizational, communication, and coordination abilities.

• Capacity to handle multiple projects and priorities in a dynamic environment.

• Familiarity with marketing materials, POS, promotions, or event execution.

• Capability to manage vendors, interpret budgets, and accurately track spending.

• Proficient in Microsoft Office (PowerPoint, Excel, Outlook).

• Experience with CRM systems (Salesforce), marketing automation, or inventory management tools is advantageous but not mandatory.

• Self-motivated individual who excels in a fast-paced, execution-driven setting.

• Willingness to travel up to 25%.

🏝️ Benefits

• Medical, Prescription, Dental, & Vision – coverage starts on your 1st day for eligible employees.

• Profit Sharing and 401(k) matching (after meeting eligibility criteria).

• Paid Vacation, Sick Time, and Holidays.

• Employee Appreciation Events.

• Employee Assistance Programs.

• Opportunities for career advancement.

• Training and managerial support.

• Safe working environment.