Coordinator, Production & Live Events

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the coordination and logistics for live shows at Men in Blazers Media Network from the initial kickoff to the final delivery.

• Keep run of shows, event guides, workback calendars, and technical documents updated in Google Drive.

• Evaluate the technical capabilities of venues and relay production updates and logistics to venue production teams.

• Conduct research on venues, vendors, hotels, and other preliminary event requirements.

• Collaborate with the design team to determine signage graphic requirements.

• Supervise VIP check-in and act as the point of contact for vendors.

• Arrange on-site meal provisions for the crew.

• Prepare post-event ticket sales, attendee reports, and compile post-mortem documents.

• Manage hotel and flight arrangements for freelance technical crew members.

• Relay event changes and updates to both internal teams and external partners.

• Work with Partnerships to ensure that requested deliverables are feasible.

• Assist in tracking budgets, processing purchase orders, invoices, and other administrative production tasks.

• Enter live event dates into Google Sheets and Google Calendar for production scheduling.

• Handle Google Calendar invitations for live production events, as well as pre- and post-production meetings.

⛳️ Requirements

• Minimum of 3 years of experience in live event and technical production, preferably within a media company.

• Exceptional attention to detail and highly organized while functioning in a fast-paced environment.

• Capability to make quick priority decisions during pre-production and on-site.

• Excellent written and verbal communication skills.

• Familiarity with event and production tools such as SocialTables, Adobe Creative Suite, and Tagboard.

• Ability to maintain a professional and approachable demeanor at all events.

• Willingness to travel domestically, with the potential for some international travel.

• Self-motivated individual who is adaptable and takes the initiative to complete tasks efficiently.

• A passion for soccer is a plus.

🏝️ Benefits

• Equal opportunity employer