Marketing Coordinator – Events

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop, oversee, and implement OpenSesame’s schedule for trade shows and field events.

• Convert integrated campaign strategies into practical event execution plans.

• Collaborate with Marketing, Sales, Customer Success, and GTM Operations to align on targeting, messaging, and pipeline objectives.

• Handle booth logistics, negotiate contracts, source venues, schedule staff, coordinate travel, manage shipping, promotional materials, and vendor relationships.

• Create pre-event preparation resources and organize booth and meeting staffing schedules.

• Prepare sales representatives and partner managers to optimize onsite meetings and follow-up activities.

• Oversee event budgets and monitor MQLs, meeting volumes, pipeline contributions, and cost-per-lead metrics.

• Provide reports on event performance relative to budget and targets for managerial assessment.

• Incorporate AI tools into event communications, promotional content, event summaries, and administrative workflows.

• Conduct event operations audits and take responsibility for ongoing event logistics.

• Standardize sales enablement processes for field events and post-event follow-ups.

• Contribute data on event performance, ROI insights, partner participation, event proposals, budget requirements, and partnership opportunities to inform future strategies.

• Develop a scalable event request and evaluation framework for sponsorship opportunities.

• Report to the Manager of Integrated Campaigns and collaborate closely with the Field Marketing Manager.

⛳️ Requirements

• Demonstrated experience from your career providing evidence of your capability to perform in this role.

• Proven track record in building systems, fostering alignment, and generating impact at scale.

• Energetic, detail-oriented approach to managing projects.

• Competence in executing trade shows and live events from start to finish.

• Proficiency in managing event logistics, vendors, contracts, venues, staffing, travel, shipping, and promotional materials.

• Ability to oversee event budgets and monitor performance metrics.

• Familiarity with AI-enabled tools and their integration into everyday workflows.

• Willingness and capability to travel as a crucial aspect of this position.

• Approximately 10 event trips annually, typically spanning 3–4 days each.

• Availability to participate in mandatory all-company meetings multiple times a year.

• Capability to undertake required team travel of up to 15 days per year as needed.

🏝️ Benefits

• Comprehensive medical, dental, and vision insurance.

• Flexible paid time off (PTO).

• 401(k) matching program.

• Incentive stock options.

• Volunteer time off.

• Employee Resource Groups.

• Generous professional development initiatives.

• Dedicated annual time for learning and growth opportunities.

• Practical AI training with clear boundaries.

• Mandatory all-company meetings held several times a year.

• Required team travel of up to 15 days per year as necessary.