Manager, Real Estate & Facilities

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee business development and proposal-capture requests related to real estate and facility needs.

• Support assigned transactions throughout the entire process, from requirements gathering and market surveys to tours, approvals, lease execution, and subsequent actions.

• Assist with larger lease transactions under the guidance of the Senior Manager.

• Retrieve, organize, maintain, review, abstract, and summarize lease agreements and key terms.

• Monitor and schedule important lease dates, deadlines, options, and obligations.

• Collect and compile information, figures, documents, and approvals for Request for Approval packages.

• Prepare, route, track, and follow up on RFA packages, signatures, and outstanding items.

• Collaborate with brokers, landlords, property managers, vendors, legal, finance, and internal approvers.

• Assist in tenant-improvement and buildout projects by tracking documentation, schedules, milestones, budgets, and deliverables.

• Provide daily facilities coordination across sites, including managing service requests and vendor follow-ups.

• Maintain portfolio trackers, status logs, action items, critical-date calendars, approval records, and audit-ready files.

• Compile regular status updates and data for the Senior Manager.

• Enhance and maintain standard operating procedures, templates, file-naming, and document-storage conventions.

• Oversee lease and facilities obligations, insurance certificates, CAM reconciliations, and recurring service tasks.

⛳️ Requirements

• Generally, 8+ years of experience in commercial real estate, lease administration, or property or facilities management with a Bachelor’s degree; or 5+ years of relevant experience with a Master’s degree.

• Typically, 2+ years of experience in leading, mentoring, and/or delegating tasks to others.

• Strong working knowledge of commercial lease documents and terminology, including renewals, amendments, options, escalations, TI allowances, and CAM or operating expenses.

• US Citizenship is mandatory.

• Excellent organizational skills and meticulous attention to detail.

• Ability to manage multiple deadlines, documents, and follow-ups effectively.

• Comfortable handling numbers and spreadsheets for compiling, organizing, and cross-checking information.

• Strong, professional written and verbal communication skills.

• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

• Quick adaptability to approval-routing and tracking tools.

• Dependability, follow-through, initiative within scope, and discretion with confidential information.

🏝️ Benefits

• Health, dental, and vision insurance.

• Paid time off and holidays.

• Retirement benefits, including 401(k) matching.

• Educational reimbursement.

• Parental leave.

• Employee stock purchase plan.

• Tax-saving options.

• Disability and life insurance.

• Pet insurance.