Logistics Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and monitor the movement of cargo in support of the United States Antarctic Program from logistics hubs to USAP stations and field sites.

• Manage the delivery of scientific samples and retrograde cargo from deployed areas within the continental United States (CONUS).

• Ensure visibility of the USAP transportation network for end users, Transportation and Logistics personnel, and governmental entities.

• Generate and disseminate reports on cargo location, in-transit visibility, staged cargo, return on shipment dates, transportation plans, and air waybills.

• Analyze monthly metrics and trends by running cargo reports.

• Schedule and coordinate cargo movement through commercial air, commercial surface, special assignment airlift missions, and resupply vessels.

• Follow up with shipping terminals and subcontractors regarding any cargo delays.

• Provide updates to end users, NSF, and ASC leadership on critical cargo movements, issues, and recovery plans.

• Liaise with Port Hueneme supervisors concerning cargo packaged by NAVSUP.

• Develop, update, and distribute transportation plans for critical cargo and scientific samples.

• Coordinate and track the delivery of retrograde cargo.

• Assist in Transportation and Logistics management activities, including scheduling, meetings, correspondence, records management, and general office responsibilities.

• Facilitate air and sea-lift transport requests by monitoring submissions, escalating requests, and tracking approval numbers.

• Create logistics schedules for continental/CONUS acquisition and peninsula operations.

• Process requests for deployment and travel/training.

• Oversee the onboarding and offboarding of Transportation and Logistics staff, including management of IT assets and software access.

• Develop and maintain organizational charts.

• Manage recurring meeting invitations and distribute meeting minutes.

• Interact professionally with NSF, grantees, USAF, ASC employees, and other participants of the USAP.

• Uphold a safe workplace program and prioritize safety in the workplace.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree with 2+ years of relevant experience or a Master’s degree with less than 2 years of relevant experience; additional years of experience may substitute for educational requirements.

• Must be a US citizen.

• Capable of obtaining and maintaining a Public Trust Clearance (active clearance is preferred).

• At least 2 years of diversified experience in the transportation sector or equivalent background.

• Minimum of 2 years of experience in transportation management, including cargo documentation, expediting, tracking, and general terminal operations.

• Familiar with computer systems used in logistics.

• Proficient in the Microsoft Office suite, particularly MS Word, MS PowerPoint, MS Excel, and SharePoint.

• Previous supervisory experience is required.

• Possession of a valid US Driver’s License.

• Must successfully complete physical, dental, and psychological evaluations mandated by the NSF for deployment to Antarctica.

• Ineligible for deployment if previously disciplined or separated from an employer for incidents of stalking, sexual assault, or sexual harassment within the last three years.

• Hazardous Material Transportation certification is preferred.

• Knowledge of remote sites and/or polar logistics is preferred.

🏝️ Benefits

• Comprehensive healthcare coverage.

• Retirement savings plan with employer matching.

• Opportunities for professional development and training.

• Travel opportunities to unique and remote locations.

• Supportive work environment focused on teamwork and collaboration.