Logistics Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee comprehensive daily inbound and outbound logistics operations for AV equipment, encompassing transportation, scheduling, RMA processes, and tracking of equipment between warehouses and client locations.

• Work closely with sales, operations, technical support, purchasing, finance, and project teams to comprehend shipment and client needs.

• Develop and manage delivery schedules, enhancing routing and consolidations to ensure timely delivery to various sites.

• Arrange and tender shipments via approved carriers, agents, TMS platforms, and vendor websites; verify shipment quantities, weight, and dimensions.

• Confirm site contact information and relay ETAs, exceptions, schedule modifications, and final instructions.

• Act as an escalation contact for transportation vendors and customers while documenting operational issues and exceptions.

• Ensure accurate BOL notation for overages, shortages, or damages and compile data for freight claims.

• Validate transportation quotes against vendor rate agreements and tariffs.

• Negotiate spot rates within established limits and monitor compliance with service-level agreements.

• Review transportation vendor invoices, including GL coding and the prorating of consolidated shipments.

• Ensure invoices are accompanied by hard-copy proof of delivery.

• Maintain BOLs, PODs, and digital freight photographs throughout the shipping and delivery process.

• Identify opportunities for process enhancement and propose streamlined logistics procedures.

• Stay informed about trends, regulations, and best practices in logistics and supply chain management.

• Execute additional tasks assigned by Senior Logistics Coordinators and Management.

⛳️ Requirements

• Bachelor's degree in business administration, logistics, supply chain management, or a related field, or equivalent professional experience.

• A minimum of 3 years of experience in coordinating transportation/logistics for high-tech or high-value freight across multiple locations.

• In-depth understanding of logistics and supply chain management principles and best practices.

• Familiarity with DOT, FMCSA, and TSA regulations and requirements.

• Proficiency in logistics management software and tools, including ERP systems, warehouse management systems, and TMS.

• Proven ability to manage and optimize supply chain and transport processes.

• Exceptional organizational, communication, analytical, and problem-solving competencies.

• Proficient in logistics software and reporting tools.

• Advanced data entry and organizational abilities.

• Intermediate computer skills with a working knowledge of Excel, Word, and Office Suite.

• Fluent in English.

• Capable of prioritizing tasks, meeting deadlines, managing multiple projects, working independently or collaboratively, and adapting to a fast-paced environment.

• Familiarity with AV equipment is an advantage.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional growth and development.

• Dynamic work environment with a focus on teamwork and collaboration.