Legal Operations and Contracts Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Director of Legal in establishing and managing the contracting process.

• Assess, prioritize, and direct incoming legal and contracting inquiries.

• Oversee the standard NDA process, encompassing requests, execution, and tracking.

• Conduct initial redlines on data sharing agreements, non-standard NDAs, and master agreements with guidance from legal counsel; summarize deviations and unresolved issues.

• Provide support for data acquisition agreements with vendors and data providers.

• Review and maintain NDA, order form, and client agreement templates.

• Manage Ironclad workflows, templates, permissions, user support, and the migration of legacy contracts.

• Oversee DocuSign envelopes, templates, routing, and completion monitoring.

• Maintain the contract repository and manage the internal sign-off process.

• Assist with documentation for independent contractors.

• Develop and maintain standard order forms and manage the Deal Desk inbox.

• Create and update Salesforce accounts, opportunities, and CPQ quotes; ensure necessary fields and contract dates are verified.

• Follow up on pending or unsigned order forms.

• Conduct weekly Deal Desk and monthly Salesforce data-quality audits.

• Support projects aimed at streamlining CRM and finance-system data.

• Collaborate in creating, reviewing, storing, and version-controlling internal policies.

• Work alongside the CEO, COO, and counsel on document production, reviews, and ad hoc requests.

• Coordinate administrative tasks for contracts in negotiation and clarify contract terms.

• Address internal and external inquiries regarding contract terms.

• Manage sensitive and confidential matters with discretion.

• Maintain corporate filings and records, track entities and filing deadlines, and update filings as necessary.

• Respond to subpoenas and records requests, coordinate record retrieval, and monitor requests.

⛳️ Requirements

• 1–3 years of experience in legal, paralegal, contracts, compliance, or operations roles.

• Internships or experience in law firms or in-house legal departments, or equivalent experience are acceptable.

• Strong attention to detail and the ability to stay organized while managing multiple concurrent requests.

• Good judgment and the instinct to seek assistance or escalate issues when something seems amiss.

• Excellent written and verbal communication skills along with the capability to foster good working relationships.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

• Quick learner with the ability to adapt to new systems.

• Flexibility to shift priorities and handle multiple roles as needed.

• A curious and teachable mindset with a desire to learn and grow within the position.

• Exposure to NDAs, data sharing or data use agreements, or basic commercial contracts.

• Familiarity with Ironclad or similar CLM platforms, DocuSign, or Salesforce, particularly CPQ.

• Interest in healthcare, data, or SaaS industries.

• A bachelor's degree or equivalent paralegal experience is preferred; paralegal certification is not mandatory.

🏝️ Benefits

• Hands-on mentorship from the Director of Legal and opportunities to engage with the CEO, COO, and outside counsel.

• Extensive exposure to contracts, data licensing, privacy, and corporate governance across healthcare, finance, and technology.

• Clearly defined pathway for increased responsibility as skills progress.

• Fully remote work arrangement.

• Training provided for Ironclad administration.

• Commitment to an equal opportunity workplace.