Legal Billing Specialist – P3

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee monthly billing cycles by verifying time entries from all timekeepers.

• Prepare, review, and finalize pre-bills.

• Ensure that invoices are accurate, compliant, and meet client-specific requirements.

• Timely submission of invoices in accordance with billing guidelines and deadlines.

• Initiate and maintain new matters with appropriate billing structures and rates.

• Assist in reporting and tracking billing performance.

• Process 350–420 high-volume insurance defense invoices each month.

• Ensure that carrier documentation, approvals, and expense rules are adhered to.

• Detect and resolve billing issues prior to submission.

• Manage invoice submissions across various e-billing platforms.

• Handle both recurring and ad hoc corporate and transactional billing requests.

• Execute urgent invoices related to deal closures or settlements.

• Oversee flat-fee billing arrangements and custom billing structures.

• Monitor incoming payments and deduction notifications.

• Review and track 50–100 monthly invoice reductions.

• Maintain accounts receivable tracking systems utilizing Excel VLOOKUP/XLOOKUP.

• Summarize outstanding issues and upcoming deadlines.

• Research invoice statuses via e-billing portals.

• Manage the accounts payable inbox and process incoming expense requests.

• Input and code expenses into internal systems.

• Accurately store receipts and documentation.

• Upload payment data into Bill.com.

• Assist with processing and escalating payment requests.

⛳️ Requirements

• Demonstrated legal billing experience is required.

• Strong grasp of billing workflows within a legal setting.

• Familiarity with insurance defense billing, carrier regulations, and e-billing systems is highly preferred.

• Detail-oriented with the ability to identify discrepancies and avert errors.

• Exceptional prioritization skills; comfortable managing workload and urgency simultaneously.

• Capable of working independently, learning rapidly, and executing tasks without constant supervision.

• Proficiency in Excel, including VLOOKUP/XLOOKUP and data management.

• Clear, proactive, and responsive communication skills.

• Proficient in Microsoft Office Suite, including Outlook, Excel, and Teams.

• Competent in using Zoom.

• Familiarity with the Carrot billing platform is highly preferred.

• Knowledge of legal e-billing platforms such as LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, and LSS is highly preferred.

• Experience with Bill.com is highly preferred.

• Business-casual attire is expected during meetings.

• Professional home-office setup with a clean background, good camera, good microphone, and reliable Wi-Fi is required.

• Availability from Monday to Friday, 9 am to 6 pm EST.

🏝️ Benefits

• Fully remote position with a permanent work-from-home arrangement.

• Health insurance coverage.

• Dental insurance coverage.

• Mental health insurance coverage.

• 13th Month Bonus.

• Competitive starting salary.

• Opportunities for growth.

• Performance-based salary increases.

• Prizes and bonuses.

• Career advancement opportunities.

• Potential to mentor future hires.