Lead Specialist – Legal Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Conduct initial reviews of commercial agreements utilizing approved templates and playbooks.

• Compile issue lists and redlines for legal counsel.

• Oversee contract intake, approvals, and execution processes.

• Collaborate with litigation counsel regarding legal holds, discovery, and case materials.

• Monitor matter budgets and milestones.

• Draft engagement letters for outside counsel.

• Manage e-billing workflows and accruals.

• Prepare reports comparing spending to budget expectations.

• Actively manage legal expenditures to ensure adherence to budget.

• Communicate with legal vendors concerning billing discrepancies and disputes.

• Assist in the onboarding of law firms and legal vendors.

• Facilitate the review of federal, state, and municipal solicitations, as well as prime contracts and subcontracts.

• Monitor procurement compliance requirements, including FAR/DFARS, Buy American and domestic content, along with SAM registration.

• Maintain government contacts and fulfill internal reporting obligations.

• Keep the library of contract templates, cookbooks, and fallback manuals updated with version control.

• Coordinate regular template reviews and updates with counsel.

• Create guidance and training materials for business users.

• Implement lean principles to streamline legal workflows.

• Support tools related to contract management, matter management, e-billing, and AI-enabled legal technology.

• Aid in the implementation of enhanced processes.

• Organize legal team meetings, including agendas, action items, operating rhythm, venues, and events.

• Provide travel support for team members.

• Assist with compliance, corporate governance, and entity management activities.

• Direct internal business requests to the appropriate attorney.

• Perform additional duties and special projects as required.

⛳️ Requirements

• Bachelor's degree, or a comparable combination of education and experience.

• Over 5 years of experience as a paralegal, contract specialist, legal operations professional, or in a similar capacity within a corporate legal department or law firm.

• Proficient understanding of commercial contract terms and litigation processes.

• Exceptional organizational abilities to manage multiple deadlines and priorities effectively.

• Strong written and verbal communication skills.

• Lean or Six Sigma training or certification is preferred.

• Experience with contract lifecycle management, matter management, and e-billing platforms is advantageous.

• Background in the energy, manufacturing, or industrial sectors, particularly in renewables or wind, is preferred.

• Familiarity with government contracting, including FAR/DFARS and federal, state, or municipal procurement processes is desired.

• Experience in supporting global or multi-jurisdictional matters is beneficial.

• Keen attention to detail and sound judgment, including the ability to know when to escalate issues.

• A continuous improvement mindset and adaptability to change.

• Discretion in managing confidential and privileged information.

• A collaborative approach across legal, commercial, finance, and project teams.

• Data and analytical skills to assist in reporting and decision-making.

• Advanced proficiency in Microsoft Word, particularly in redlining, track changes, and document comparison.

• Strong skills in Microsoft Excel, including pivot tables, lookups, and data analysis for spend and matter reporting.

• Proficiency in Microsoft PowerPoint for creating presentations, dashboards, and reports for legal leadership.

• Proficient in Microsoft Outlook, Teams, and SharePoint for communication, collaboration, and document management.

• Familiar with Adobe Acrobat and e-signature tools such as DocuSign.

• Experience with contract lifecycle management, matter management, e-billing, and AI-enabled legal technology platforms.

• Legally authorized to work in the United States.

🏝️ Benefits

• Discretionary annual bonus.

• Medical, dental, vision, and prescription drug coverage.

• Access to a Health Coach from GE Vernova, a 24/7 nurse-based resource.

• Employee Assistance Program offering 24/7 confidential assessment, counseling, and referral services.

• GE Vernova Retirement Savings Plan.

• Tax-advantaged 401(k) savings opportunity with company matching contributions.

• Company retirement contributions.

• Access to Fidelity resources and financial planning consultants.

• Tuition assistance.

• Adoption assistance.

• Paid parental leave.

• Disability benefits.

• Life insurance.

• 12 paid holidays.

• Permissive time off.

• Opportunities for professional development.

• Relocation assistance not provided.